Description Executive Assistant – Operations Support
Type:
Full-Time Remote | Working Hours: U.S. Business Hours About This Opportunity:
Join a growing business as their Executive Assistant – Operations Support and become the operational backbone that keeps leadership, onboarding, scheduling, and internal workflows running smoothly. This is a fast-paced, high-ownership role for someone who is highly organized, proactive, detail-oriented, and excellent at follow-through. You'll work directly with leadership while helping manage day-to-day operations, administrative coordination, onboarding support, scheduling, documentation, and workflow organization across the business. We're looking for someone who thrives in structured environments, communicates clearly, solves problems proactively, and takes pride in keeping operations organized and efficient. If you enjoy executive support, operations coordination, scheduling, process management, and administrative organization — this role is for you. What You'll Do:
Manage calendars, scheduling, meetings, and day-to-day executive coordination
Support leadership with administrative tasks, operational follow-ups, and workflow organization
Coordinate onboarding workflows and maintain organized operational processes
Communicate with internal teams, clients, and stakeholders to ensure smooth execution
Maintain clean, accurate, and organized documentation across systems and records
Track operational updates, requests, deadlines, and ongoing workflows
Organize digital files, shared systems, and internal records for easy accessibility
Work across Google Workspace, Slack, CRM systems, and operational tools daily
Ensure tasks, reminders, and follow-ups are completed accurately and on time
Identify operational gaps, inconsistencies, or missed details before they become issues
Support process improvements and help create more efficient workflows
Assist with administrative coordination and operational support across departments
What You Bring:




3+ years experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or Virtual Assistant
Strong experience supporting executives, teams, or operational workflows
Excellent organizational skills with exceptional attention to detail
Strong written and verbal English communication skills
Experience managing calendars, scheduling, documentation, and administrative coordination
High proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools
Ability to multitask, prioritize, and manage multiple responsibilities independently
Proactive mindset with strong problem-solving and follow-through ability
Comfortable working in fast-moving remote environments with minimal supervision
Professional, reliable, and highly organized approach to work
Nice to Have:
Experience supporting onboarding or operations-heavy workflows
Experience working in startup or high-growth business environments
Familiarity with operational documentation, SOPs, or workflow tracking systems
Experience improving internal processes or administrative systems Key Success Metrics:
Timely completion of operational and administrative workflows
Clean, organized, and accurate documentation across systems
Reduced missed follow-ups, scheduling conflicts, and operational delays
Smooth onboarding coordination and internal communication
Strong operational organization and workflow visibility
Leadership confidence in execution, organization, and reliability Why You'll Love This Role:
Work directly with leadership in a growing business
High-impact role with strong ownership and autonomy
Fully remote position with structured systems and clear expectations
Opportunity to improve workflows and operational processes
Exposure to operations, onboarding, executive support, and business coordination
Long-term growth opportunity within operations and executive support Ready to help keep operations organized, efficient, and running smoothly?
Apply now with examples of your executive support, administrative coordination, or operations experience.

📌 Executive Assistant - Mexico (Durango)
🏢 Pavago
📍 Durango