Executive Assistant – Operations Support | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant – Operations Support to support leadership while keeping day-to-day business operations organized, efficient, and moving forward.
This is more than a traditional administrative role. You’ll serve as an operational backbone for leadership, taking ownership of calendar management, scheduling, follow-ups, onboarding coordination, documentation, internal communication, and workflow organization.
The adecuado candidate anticipates needs, follows through without repeated reminders, and creates structure in a fast-moving environment.
If you have experience in executive support, operations coordination, calendar management, onboarding, or administrative operations and are known for making sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
Executive & Administrative Support
Manage leadership calendars, scheduling, and meetings
Coordinate appointments and priorities across U.S. business hours
Support leadership with day-to-day administrative and operational requests
Prepare meeting information, reminders, and follow-ups
Track leadership commitments and outstanding action items
Anticipate scheduling conflicts and operational needs before they become issues
Help leadership stay focused on the highest-priority work
Operations & Workflow Coordination
Track ongoing:
Tasks
Requests
Deadlines
Follow-ups
Operational workflows
Coordinate across internal teams to keep work moving
Proactively follow up on outstanding action items
Maintain visibility into active priorities and next steps
Identify bottlenecks, inconsistencies, and missed details
Escalate issues when they could create operational delays
Support process improvements that make workflows more efficient
Onboarding Support
Coordinate onboarding workflows and required next steps
📌 Executive Assistant (México)
🏢 Pavago
📍 México