LEGAL ASSISTANT

Position Profile

ABOUT THE ORGANIZATION

A high-growth, values-driven legal organization focused on building a fulfilling legal career where ambitious legal work and real work/life balance can coexist. The organization is committed to empowering clients, creating meaningful impact, and fostering a positive and sustainable professional environment.

The organization has experienced significant growth in recent years and places strong emphasis on client service, team experience, quality of work, and a healthy workplace culture

Position Overview

The Legal Assistant provides hands-on, day-to-day support to attorneys and staff, taking recurring administrative tasks off their plates so the team can focus on client work and larger projects. This is an execution-focused role: the person in this position is expected to follow established workflows and systems reliably and efficiently. Strong attention to detail, follow-through, responsiveness, accountability, and a willingness to handle repetitive administrative work are essential.

Key Responsibilities

1.



Matter & Case Administration

• Professionally handle client intake.

• Draft and send engagement letters to clients for signature.

• Create and maintain legal matters in Clio and Notion.

• Create and maintain client folders in OneDrive.

• Support engagement letter follow-up and collections follow-up and tracking.

• Support the team with billing tasks.

2. Inbox & Communications

• Manage shared and individual inboxes toward an “Inbox Zero” standard by sorting, flagging, and responding to routine messages.

• Assist attorneys with scheduling new-client meetings, ensuring Partners are prepared for meetings and that meetings are scheduled within desired working hours.

3. Document & File Management

• Organize and save documents in OneDrive and Notion, following established folder and naming policies.

• Maintain document consistency and accessibility across systems.

• Coordinate with IT support, as

📌 Legal Assistant (México)
🏢 CobaltoTalent
📍 México