Contracts Administrator – Contract Lifecycle Management & Legal Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and detail-oriented Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through internal approvals, execution, storage, renewals, compliance tracking, and reporting.
This is a process-driven role for someone who understands that effective contract lifecycle management (CLM) is essential to reducing legal, financial, compliance, and operational risk.
You’ll work cross-functionally with Legal, Procurement, Finance, Sales, Information Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, properly approved, compliant, searchable, and audit-ready.
If you have hands-on contract administration or legal operations experience and thrive in structured, detail-heavy environments, this role is a strong fit.
What You’ll Own
Contract Intake & Lifecycle Management Manage contract requests including:
NDAs
Master Service Agreements (MSAs)
Statements of Work (SOWs)
Data Processing Agreements (DPAs)
Vendor agreements
Amendments
Renewals
Review incoming requests for completeness before initiating contract workflows
Confirm business terms, pricing, counterparties, jurisdictions, and compliance requirements
Route agreements through appropriate review and approval processes
Track contract status from intake through execution
Maintain execution timelines against established SLAs
Proactively follow up on outstanding reviews and approvals
Contract Drafting, Review & Redlining Draft and format agreements using approved templates and clause libraries
Redline contracts using Microsoft Word Track Changes
Apply approved legal playbooks and fallback language
Identify and escalate non-standard provisions involving:
Indemnification
Limitation of liability
Intellectual property
Data privacy and security
Termination rights
Service-level agreements (SLAs)
Maintain clear records of contract deviations, approvals, and rationale
Ensure document versions remain accurate throughout negotiations
Approvals & Contract Governance Coordinate contract reviews across:
Legal
Finance
Procurement
Information Security
Privacy
Leadership
Verify pricing, budget approvals, vendor documentation, and compliance requirements
Ensure agreements follow established approval matrices and governance policies
Track outstanding approvals and follow up with stakeholders to prevent unnecessary delays
Maintain appropriate documentation of approvals and exceptions
Execution & Contract Repository Management Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign
Confirm signer authority and signature requirements
Ensure fully executed agreements are properly stored
Maintain accurate records within CLM and contract management platforms such as:
Ironclad
Icertis
Agiloft
ContractWorks
Conga
SharePoint
Maintain contract metadata including:
Contract value
Effective and expiration dates
Renewal dates
Notice periods
Jurisdiction
Data-processing requirements




Ensure contracts remain searchable and accessible to authorized stakeholders
Renewals, Obligations & Compliance Track:
Contract expiration dates
Renewal deadlines
Auto-renewal provisions
Notice periods
Pricing escalators
Contractual obligations
Maintain proactive reminders to prevent missed deadlines
Support compliance requirements involving:
GDPR
CCPA
HIPAA
PCI-DSS
Internal controls
Maintain complete approval, execution, and signature trails
Ensure contract records remain audit-ready
Reporting & Process Improvement Track and report on:
Contract cycle times
SLA adherence
Renewal pipelines
Clause deviations
Standard-term usage
Improve contract templates, clause libraries, workflows, and documentation
Identify opportunities to automate repetitive contract administration processes
Help develop scalable and self-service contracting workflows
Identify bottlenecks and recommend improvements to contract operations
Requirements
2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function
Hands-on experience managing contracts throughout their lifecycle
Experience with CLM systems, contract repositories, and e-signature workflows
Strong proficiency with:
Microsoft Word Track Changes
Microsoft Excel or Google Sheets
PDF editing tools
Working understanding of common contractual provisions, including:
Indemnification
Limitation of liability
Confidentiality
Intellectual property
Data Processing Agreements (DPAs)
Service-Level Agreements (SLAs)
Strong organizational and documentation skills
Excellent attention to detail
Strong written and verbal English communication
Ability to coordinate multiple contracts and stakeholders simultaneously
Ability to work independently in a remote environment
Availability during U.S. business hours
Nice to Have
Experience within SaaS, technology, healthcare, finance, or other regulated industries
Familiarity with vendor risk management and procurement workflows
Experience handling security questionnaires
Experience maintaining clause libraries and contract templates
Familiarity with legal playbooks and approval matrices
Exposure to:
GDPR
HIPAA
PCI-DSS
SOX
Similar compliance frameworks
Tools & Technology
Ironclad | Icertis | Agiloft | ContractWorks | Conga | SharePoint | DocuSign | Adobe Sign | Microsoft Word | Excel | Google Sheets | PDF Editing Tools
What Makes You a Strong Fit
You’ll likely thrive in this role if you:
Catch small contractual and documentation inconsistencies quickly
Enjoy structured, process-heavy work
Can manage a high volume of agreements without sacrificing accuracy
Follow deadlines closely and proactively manage renewals
Communicate effectively across legal and non-legal teams
Understand when an issue can follow the standard process and when it requires escalation




Take ownership of contracts from initial request through execution and ongoing management
Keep documentation organized even while managing multiple competing priorities
Look for opportunities to make contracting workflows faster and more scalable
What a Typical Day Looks Like
Your day may begin by reviewing new contract requests and checking agreements awaiting internal approval or signature.
Throughout the day, you could draft or redline agreements, coordinate approvals with Legal or Finance, manage DocuSign workflows, update CLM records, monitor upcoming renewals, verify contractual obligations, and prepare contract reporting.
You’ll also work with stakeholders to resolve bottlenecks and continuously improve contracting processes, templates, and documentation.
In short: you ensure contracts move efficiently while remaining accurate, compliant, properly approved, searchable, and proactively managed throughout their lifecycle.
Key Metrics for Success
Contracts executed within SLA timelines
Zero missed renewal or notice deadlines
High contract metadata accuracy
Complete and audit-ready documentation
Reduced contract cycle times
Consistent adherence to approval workflows
Reduced non-standard clause deviations
Accurate renewal and obligation tracking
Strong stakeholder satisfaction with contract operations
Why This Role Stands Out
High-impact role supporting critical business operations
Cross-functional exposure to Legal, Finance, Procurement, Compliance, Security, and leadership
Opportunity to improve and scale contract lifecycle processes
Strong ownership over contract governance and operational accuracy
Hands-on exposure to modern CLM and legal operations workflows
Fully remote environment
Career growth opportunities into:
Legal Operations Manager
Contract Manager
Procurement Operations
Commercial Operations
Contract Management Leadership
Interview Process
Initial Application
Spark Hire One-Way Video Interview
Video Interview with Pavago Recruiter
Practical Task – NDA Redlining Exercise / Contract Tracker Creation
Client Interview
Offer & Background Verification
Spark Hire Video Interview – Required
As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire .
After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.
Completion of the Spark Hire video is required to be considered for the next stage . Please check your inbox as well as your spam or junk folder for the invitation.
Apply Now
If you have experience in contract administration, contract lifecycle management, or legal operations and enjoy managing detailed workflows, coordinating stakeholders, and keeping high-volume agreements accurate and organized, we’d love to hear from you.
Apply today and take ownership of contracts from intake and redlining through execution, renewal, compliance tracking, and reporting .
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📌 Contracts Administrator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México