proactive and detail-oriented Executive Assistant (EA)
to support the
Founder and CEO
We're a high-performance team with a culture built around accountability, clarity, and efficiency. Executive Assistant (EA)
to directly support our CEO — helping streamline both his professional and personal operations so he can stay focused on strategy, growth, and leadership. full-time, remote position
Full-Time Salary:
$Requirements 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. Tech-savvy and comfortable working in digital ecosystems ( Slack, Notion, Google Workspace,
Experience managing both business and personal responsibilities for a founder or executive is a plus. bookkeeping, reporting, or data entry
Reliable high-speed internet and a modern home office setup. Calendar & Inbox Management: Own and optimize the CEO's calendar and inbox to ensure efficient scheduling, focus time, and timely communication. Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate.



Project & Task Management: Track daily and weekly tasks across the CEO's business and personal operations using Notion or similar tools. Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across Trotta's operations and team structure. Administrative & Financial Support:
Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. Maintain organized digital records, ensuring accuracy and timeliness in monthly cycles. Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. Serve as the central communication link between the CEO, internal team, and external partners. Maintain a professional tone and ensure clear, timely updates a

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