Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, documentation, and closing operations.
This is not a basic administrative role. You’ll play a critical role in keeping real estate transactions organized and moving smoothly from accepted offer through closing.
You’ll coordinate closely with real estate agents, brokers, buyers and sellers, lenders, escrow officers, title companies, inspectors, and appraisers to ensure deadlines are met, documents are complete, and every transaction remains compliant.
If you have hands-on experience with transaction coordination, MLS platforms, DocuSign, and real estate documentation, this role is a strong fit.
What You’ll OwnTransaction Coordination – Core Focus
Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing.
You’ll:
Maintain transaction checklists and timelines
Track milestones and closing requirements
Monitor contingency deadlines
Coordinate inspections and appraisals
Track financing and lender milestones
Monitor closing dates and outstanding requirements
Follow up proactively on missing documents or approvals
Ensure nothing falls through the cracks before closing
Coordinate with:
Real estate agents and brokers
Buyers and sellers
Escrow officers
Title companies
Lenders
Inspectors
Appraisers
MLS Listing Management
Create, update, and maintain accurate property listings across MLS platforms.
You’ll:
Enter and update listing information
Maintain accurate property details, pricing, status, and documentation
Ensure listings meet MLS requirements
Coordinate listing changes and status updates
Support syndication across platforms such as:
Zillow
Realtor.com
Apartments.com
Brokerage websites and platform
📌 Real Estate Specialist (México)
🏢 Pavago
📍 México