The **Executive Assistant to the CEO** serves as a trusted partner responsible for maximizing the CEO’s effectiveness, protecting the CEO’s time, and ensuring seamless execution across business and personal priorities. This role acts as a key liaison among executive leadership, Board members, investors, clients, advisors, vendors, and other stakeholders.
**Key Responsibilities**
Executive Support & Calendar Management
- Manage and maintain a complex and dynamic calendar, ensuring alignment with strategic business priorities, critical deadlines, stakeholder engagements, and personal commitments.
- Serve as the primary gatekeeper, assessing requests and determining appropriate prioritization and routing.
- Anticipate upcoming needs, potential conflicts, and time-sensitive matters, proactively resolving issues before they impact executive productivity.
- Coordinate meetings, appointments, conferences, speaking engagements, and executive events.
Meeting & Communication Management
- Prepare executive briefing materials, agendas, background research, stakeholder profiles, and decision summaries for meetings and events.
- Attend meetings as needed, document key decisions, track action items, and drive follow-through.
- Draft, edit, and manage executive-level correspondence, presentations, reports, announcements, and talking points on behalf of the CEO.
- Ensure communications accurately reflect the CEO’s voice, priorities, and expectations.
Board, Investor & Stakeholder Coordination
- Coordinate communications and logistics involving the Board of Directors, investors, clients, legal counsel, financial advisors, and senior business partners.
- Support executive relationship management efforts, including invitations, events, recognition programs, and strategic networking opportunities.
Travel & Event Management




- Plan and coordinate complex domestic and international travel arrangements, including flights, lodging, transportation, visas, itineraries, and contingency planning.
- Manage real-time travel changes and logístical issues with mínimal disruption to the CEO’s schedule.
- Coordinate executive events, offsites, conferences, and special engagements as needed.
Personal & Confidential Administrative Support
- Provide discreet personal support to the CEO, including personal scheduling, appointments, travel arrangements, household coordination, special events, memberships, and vendor management.
- Handle and maintain highly sensitive personal and corporate information, including financial, legal, personnel, and personal records, while adhering to strict confidentiality and document management standards.
Financial & Administrative Coordination
- Manage executive expense reporting, invoice processing, reimbursements, and administrative budget tracking.
- Coordinate with banks, accountants, attorneys, insurance providers, tax professionals, and other financial service partners as directed.
- Ensure accurate documentation, reconciliation, compliance, and proper separation of business and personal expenditures.
- Project & Office Coordination
- Lead or support special projects, executive initiatives, research assignments, and cross-functional activities on behalf of the CEO.




- Coordinate with internal teams to ensure timely completion of executive priorities.
- Identify opportunities to improve executive office processes, efficiency, and organization.
- Remain adaptable and responsive to changing priorities, urgent requests, and business needs.
**Requirements**:
- Minimum of 5+ years of executive support experience, including at least 3 years supporting a CEO, President, Founder, SVP, or other senior executive leader.
- Experience handling highly confidential information, including personal identifying information, financial records, legal documents, and executive communications.
- Proven ability to manage complex calendars, executive travel, meetings, and competing priorities.
- Experience coordinating with senior executives, external partners, vendors, clients, and key stakeholders.
- U.S. Visa (SENTRI or Global Entry is a plus)
**Preferred Experience**
- Experience supporting executives within financial services, professional services, private equity-backed, high-growth, or regulated organizations.
- Experience providing both executive and personal support to senior leaders.
- Experience supporting Board-level activities and investor relations.
- Bachelor’s degree preferred or equivalent combination of education and experience.
**Skills & Competencies**
- Exceptional discretion, integrity, and professionalism.
- Outstanding organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to anticipate needs and proactively solve problems.
- Strong attention to detail and follow-through.
- Ability to remain calm and effective under pressure and changing priorities.
- Excellent interpersonal skills and emotional intelligence.
- Financial and administrative acumen.
- Ab

📌 Executive Assistant to The CEO (El Lago)
🏢 Naps Mexico
📍 El Lago