Free Up is seeking a high-performing Executive Assistant to support the CEO in building structure, reducing distractions, and optimizing daily operations.This role is designed to create clarity and efficiency in a fast-paced executive environment by implementing strong systems for email, scheduling, and task management.The Executive Assistant will play a critical role in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow.Success in this role requires strong judgment, proactive communication, and the ability to create order from complexity.This role goes beyond traditional administrative support.You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.This is afull-time, remote positionrequiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.Location:Fully RemoteJob Type:Full-TimeSalary:$800 - $1,600 per month (based on experience)3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.Exceptional email management and prioritization skillsStrong systems thinker with experience building organized workflowsProficient in digital tools (Notion strongly preferred)Highly proactive and detail-orientedStrong written communication skillsComfortable making judgment calls on prioritizationTech-comfortable and adaptable to evolving systems and tools.Thrives in high-accountability,



high-clarity environments.Technical Requirements:Reliable high-speed internet and a modern home office setup.Key ResponsibilitiesEmail & Communication ManagementImplementing and managing a structured email triage system (initially 8 categories, refined over time)Sorting and prioritizing incoming messages dailyIdentifying revenue-generating and high-impact emails for Chris's direct attentionDelegating actionable items to appropriate team membersExtracting tasks from emails and moving them into a task management system (Notion)Drafting routine responses and gradually taking ownership of standard communicationsPreparing a prioritized daily action summary during sync meetingsMaintaining inbox organization to reduce actionable emails to a minimal, high-impact lisMeeting & Calendar Coordinationroactively blocking time for priority tasks and deep work sessions (e.g., 3-hour client review blocks)Managing incoming meeting requests and calendar invitesCoordinating scheduling via email and Calendly linksMaintaining accurate availability and protecting focused work periodsAdjusting calendar structure as preferences evolve (e.g., prioritizing mornings for deep work)Ensuring flexibility while maintaining structureProcess Optimization & SOPs:Document, organize,



and improve company workflows and Standard Operating Procedures (SOPs) in Notion.Support the creation of internal systems for accountability, task tracking, and delegation across the companie's operations and team structure.Assist with invoicing (occurs approximately twice per month)Support with other tactical administrative tasks as neededEnsuring delegated tasks are followed up on and completedReducing cognitive load by maintaining a clear, visible task pipelineTask Delegation & TrackingImplementing and maintaining a shared Notion workspaceCapturing tasks from emails, meetings, and discussionsAssigning deadlines and tracking progressSupporting transparency and real-time updatesPreparing agendas for daily/weekly sync meetingsEnsuring delegated tasks are followed up on and completedReducing cognitive load by maintaining a clear, visible task pipelineOperational & Personal SupportDeveloping and maintaining recurring operational checklistsTracking compliance deadlines (e.g., bi-annual certifications, audits)Managing recurring administrative tasks (e.g., invoicing support)Providing proactive remindersImproving operational consistency and service qualityPreventing last-minute rushes and reducing operational riskSystems & ToolsCommunicate daily via Slack with structured updates.Track tasks and delegation in NotionHelp expand Notion usage for SOPs, documentation, and a lightweight CRM.Calendly, MS TEAMS, MosaicInternational experienceOpportunity to work remotely from anywhereSupportive and collaborative team environmentLearning and development opportunitiesPotential Performance BonusesPTOHMO after 3 months

📌 Remote Executive Assistant - Operations & Project Focus (Latam) (Chihuahua)
🏢 FreedUp
📍 Chihuahua