Position: Administrative Assistant

The Administrative Assistant will be responsible for supporting the daily administrative operations of the Representative Office, including office management, employee accommodation, supplier coordination, procurement, and other administrative matters.

Main Responsibilities:

- Responsible for the daily administrative management and operational support of the Representative Office.
- Manage and follow up on employee accommodation matters, including maintenance requests, repairs, and related coordination.
- Coordinate with property management companies regarding office and accommodation-related issues.
- Support daily administrative procurement activities and follow up on purchasing requirements.
- Contact suppliers for quotations, collect and compare quotations, and coordinate with suppliers regarding administrative requirements.
- Maintain and regularly update administrative reports, records, tracking sheets, and pending task lists.
- Manage company SIM cards, including application, distribution, recharge, information updates, and related follow-up.
- Manage office and accommodation access cards, including application, distribution, registration, collection, and record maintenance.




- Collect and organize invoices, receipts, quotations, and other supporting documents related to administrative expenses, payments, and reimbursements.
- Follow up on administrative tasks and ensure that pending matters are completed within the required timeline.
- Provide other daily administrative and logistical support to the Representative Office and other departments when necessary.
- Complete other administrative tasks assigned by the Administration Manager.

Requirements:

- Bachelor's degree in Administration, Business Administration, International Business, or a related field is preferred.

- Previous experience in administration, office management, or operational support is preferred.

- Strong organizational, communication, coordination, and follow-up skills.

- Responsible, proactive, detail-oriented, and able to manage multiple tasks simultaneously.

- Good problem-solving and execution skills.

- Proficiency in Microsoft Office, especially Excel.

- Fluent Spanish is required; English communication skills are preferred.

- Availability to work on-site and handle external administrative tasks when necessary.

📌 Administrative Assistant (Miguel Hidalgo)
🏢 ZTE
📍 Miguel Hidalgo