DescriptionFreed Upis excited to announce an opening for aRemote Executive Assistant – Operations, Data & Project Supportto partner closely with our operations leader.This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building.If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!
Responsibilities:As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase.You'll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.This role is idóneo for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.Location:This is afully remote position.Job Type:Full-TimeSalary:1,*****,600 (based on experience)Requirements3+ years of experience as an Executive Assistant, Project Coordinator, or Operations AssistantProven experience withprocess documentation, system building, or SOP creationStrong skills indata gathering, report preparation, and project trackingExperience withNotionor similar knowledge management tools (must be willing to learn quickly)Familiarity withGoogle Workspace ,



especially Sheets for reportingExcellent organizational and prioritization abilitiesOutstanding written and verbal communication skillsAbility to operate autonomously and proactivelyHigh comfort in tech-driven environments and learning new platformsExperience coordinating cross-functional stakeholdersAbility to maintain confidentiality and handle sensitive informationTechnical Requirements : Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headsetKey ResponsibilitiesSystems & Process Development:Build, organize, and maintain the EA workspace inNotion , including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the businessData Gathering & Reporting:Support Garrett in compiling weekly operational reports sourced from multiple platforms, including:Quick Books, Spectrum,Tena (telematics),Curb Waste , Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboardsProject Coordination:Assist with special projects, including software development efforts withZaratech,along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverablesCRM Development & Relationship Management:Help build aNotion-based CRM systemto support external relationship management as well as Assist with scheduling and follow-through for external relationship-building effortsQuarterly Goal Alignment:Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metricsCommunication & Scheduling Support:Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triageYou are someone who:Thinks in systems, processes, and workflowsEnjoys the structure of project coordination and documentationIs proactive, curious, and eager to create efficienciesThrives in environments where independence and initiative are valuedIs comfortable working closely with an operational leader who moves quicklyBenefitsInternational experienceOpportunity to work remotely from anywhereSupportive and collaborative team environmentLearning and development opportunitiesPotential Performance BonusesPTOHMO after 3 months

📌 Remote Executive Assistant - Operations, Data & Project Support (Quintana Roo)
🏢 FreedUp
📍 Quintana Roo