Location : Guadalajara, Mexico About the Role We are hiring our first Administrative Assistant dedicated to supporting North America Sales leadership. This role is foundational — it is the first of what will eventually be a team of four Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior North American Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities. This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, accurate expenses, and flawlessly coordinated meetings and events.
Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas
Ensure compliance with company travel policies Expense Reporting
Prepare, submit, and track expense reports on behalf of supported leaders




Serve as the point of contact for expense-related follow-ups and reconciliations
General Administrative Support
Maintain organized filing systems (digital and physical) for key documents and records
This role is designed to free senior leaders from operational and administrative tasks — not to serve as a content owner, strategist, or business analyst. QBR and Town Hall content, strategy, narrative, or metrics ownership (these remain with North America Sales leadership)
Business analysis, sales reporting, or data interpretation
Budget ownership or financial decision-making
3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders
~ Proficiency with expense management tools and processes
~ Excellent written and verbal communication skills in English; Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms)

Experience supp

📌 Project Administrative Professional (Guadalajara)
🏢 Kong
📍 Guadalajara