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Location : Guadalajara, Mexico About the Role We are hiring our first Administrative Assistant dedicated to supporting North America Sales leadership. This role is foundational — it is the first of what will eventually be a team of four Administrative Assistants supporting Vice Presidents across the organization. The successful candidate will play a critical part in enabling senior North American Sales leaders to operate at maximum effectiveness by owning the day-to-day administrative infrastructure that keeps them organized, on schedule, and focused on strategic priorities. This is not a content or strategy role. The Administrative Assistant is responsible for operational and logistical excellence — calendar ownership, seamless travel, accurate expenses, and flawlessly coordinated meetings and events.




Key Responsibilities
Calendar & Schedule Management
- Own and manage complex, multi-time-zone calendars for North American Sales leaders
- Proactively anticipate scheduling conflicts and resolve them with minimal disruption
- Prioritize meeting requests in alignment with leadership priorities and rhythms
- Coordinate across internal and external stakeholders to schedule meetings efficiently Travel Coordination
- Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas
- Build detailed itineraries and travel briefs that minimize friction for leaders on the road
- Monitor travel disruptions and proactively adjust arrangements as needed
- Ensure compliance with company travel policies Expense Reporting
- Prepare, submit, and track expense reports on behalf of supported leaders
- Ensure timely submission and policy compliance
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📌 Administrative Assistant (Xico)
🏢 Kong
📍 Xico