Common and Baseline Responsibilities
Coordinates with landlord and building for maintenance, loading dock use, and security clearance (badges, passes, locker keys).
Oversees office coordination, which may include new hire logistics coordination, client and visitor studio access, and office equipment repairs or maintenance. including researching and recommending alternative solutions.
Manages front desk and/or administrative staff.
Orders office supplies and researches/recommends alternative solutions as needed.
Oversees deliveries and incoming and outgoing packages/mail.
Coordinates, supports, and elevates workplace experience.
Works closely with the leadership team and talent managers to develop strategic programs to drive engagement and to deepen our connection to our mission, our work, and our people
Organizes vendor lunches or presentations and manages contracts with vendors, such as caterers, product suppliers, delivery services, etc. as well as tracks and maintains office expenditures.
Develops safety strategies in case of emergency and coordinates between office staff and building management.
Reports any security problems as needed and ensures that health and safety policies are up to date.
Coordinates office cleanups and moves with office services, organizes off-site dead-filing and storage coordination.
Organizes and coordinates special events as needed (e.g., employees' outdoors events, holiday parties and celebrations).
Provides support to local talent management team as needed.
Reports to Director of Operations, Talent Manager or assigned Principals.
High-level Summary of Critical, Baseline Technical Skills and Certifications Proficiencies
Customer service and employee experience driven
Effective verbal and written communication skills
Highly organized with the ability to work on multiple tasks in a fast-paced, and ever-evolving environment
Able to juggle multiple projects, priorities, and deadlines
Hands-on problem solver who can work autonomously
Peopl