Description We are seeking a high-energy, proactive, and exceptionally organized Personal or Virtual Assistant to serve as a Lifestyle Manager and Operations Coordinator. This is not just a data-entry role; you will be the primary point of contact for customers, a gatekeeper for communications, and a strategic partner in managing the client's professional and personal life. This role combines executive support, contract administration, purchasing coordination, customer communication, and operational tracking. The adecuado candidate is a fast learner who doesn't just follow instructions but actively identifies opportunities to improve processes, maintain organization, and support business growth.
Key Responsibilities:
Lifestyle & Executive Support Assist with various tasks to streamline the client's day-to-day life, balancing business operations, sales-related administrative work, and personal organization. Manage multiple email accounts, organize communications, maintain inbox efficiency, and ensure no opportunities or important requests are missed. Provide full calendar management,
including scheduling meetings, resolving conflicts, and coordinating appointments. Act as a gatekeeper for communications and a trusted partner in managing priorities.
Purchasing & Vendor Coordination Issue purchase orders to international suppliers and shipping partners under the client's direction. Enter and maintain shipment documentation within internal management and accounting systems. Track shipments, purchase orders, and vendor commitments to ensure timely fulfillment. Monitor supplier performance, ensuring shipments are delivered on time and according to agreed pricing and terms. Maintain accurate records and tracking spreadsheets for purchasing and operational activities.
Contract Administration & Customer Coordination Prepare and present customer contracts for review and signature. Upload and maintain executed contracts within internal systems for monitoring and compliance purpos