LEGAL ASSISTANT
Position Profile
ABOUT THE ORGANIZATION
A high-growth, values-driven legal organization focused on building a fulfilling legal career where ambitious legal work and real work/life balance can coexist. The organization is committed to empowering clients, creating meaningful impact, and fostering a positive and sustainable professional environment.
The organization has experienced significant growth in recent years and places strong emphasis on client service, team experience, quality of work, and a healthy workplace culture
Position Overview
The Legal Assistant provides hands-on, day-to-day support to attorneys and staff, taking recurring administrative tasks off their plates so the team can focus on client work and larger projects. This is an execution-focused role: the person in this position is expected to follow established workflows and systems reliably and efficiently. Strong attention to detail, follow-through, responsiveness, accountability, and a willingness to handle repetitive administrative work are essential.
Key Responsibilities
1. Matter & Case Administration
• Professionally handle client intake.
• Draft and send engagement letters to clients for signature.
• Create and maintain legal matters in Clio and Notion.
• Create and maintain client folders in OneDrive.
• Support engagement letter follow-up and collections follow-up and tracking.
• Support the team with billing tasks.
2. Inbox & Communications
• Manage shared and individual inboxes toward an “Inbox Zero” standard by sorting, flagging, and responding to routine messages.
• Assist attorneys with scheduling new-client meetings, ensuring Partners are prepared for meetings and that meetings are scheduled within desired working hours.
3. Document & File Management
• Organize and save documents in OneDrive and Notion, following established folder and naming policies.
• Maintain document consistency and accessibility across systems.
• Coordinate with IT support, as needed, to help team