The Primary responsibilities of the Accounts Payable
Coordinator include managing the A/P invoice flow through the office from
incoming mail, inputting invoices into A/P, selecting invoices currently due
for payment, and resolving vendor issues. Duties also include ensuring W-9s are
obtained for all vendors, managing the year-end 1099 process, and monitoring
concur system for employee expense approvals. This position requires a large
degree of attention to detail, as we have a large amount of vendors throughout
US, Canada and Mexico.
Essential Job Functions
- Manage the process of the accounts payable
invoices by AP analysts and interns
- Optimize the account payable function by
proposing and implementing new processes
- Distribute to project managers or appropriate
corporate personnel for approval
- Maintain the vendor master file, ensuring all
credentials are up-to-date, ensuring all new vendors submit a W-9, so that
correct Tax ID and addresses and phone numbers for vendors are obtained
- Assist the project managers with questions about
invoices and payments on subs and suppliers on their jobs
- Generate an open A/P report for all outstanding
invoices to be reviewed by assistance controller to ensure payments are being
processed timely.
- Create payments in the bank portals and submit
for approval
- On a bi-weekly basis, review the approved
employee expense reimbursements from Concur and enter in SAP for payment
- Resolve Concur admin tasks for USA and Canada,
provide support to employee questions
- Download invoices from portal to ensure
completeness
- Check for proper sales tax charges (Master
different tax requirements throughout US, Canada and Mexico)
- Check for proper approval of returned invoices
- Enter "on demand/daily/weekly"
invoices, including employee expense reimbursements from concur, into SAP
- Review open A/P to propose what should be paid
on the by-weekly payment batch and approve by assistant controller
- Set up mo
📌 AP Team Lead (Ciudad de México)
🏢 Syntax Systems
📍 Ciudad de México
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