Your Role

What You Will Do- Deliver consistent and all-inclusive support to Office Managing Director (timesheet reports, insurance claims, business or personal related tasks- Extensive calendar and time management; ensures Office Managing Director are on time and prepared for meetings; consistently reviews calendar and proactively makes changes- Coordinates complex travel reservations (domestic and international) and generates detailed travel itineraries; Completes early check ins (over the weekends if necessary); Ensures that any travel changes or problems are resolved and communicated- Manages Office Managing Director' involvement in external boards, coordinates participation and plans events and proper meeting set ups as needed (including food & beverages coordination if needed)- Screens incoming client or internal/external office calls and handles accordingly- Handles a high volume of confidential and sensitive information, maintaining confidentiality of all organizational information- Manages competing priorities and multiple projects simultaneously,



following through on issues in a timely manner- Builds and maintains excellent relationships with internal and external clients; stays on top of relevant client information- Coordinates details and tracks all attendance relating to professional memberships, licenses, community relations, civic and social responsibilities, and personal obligations- Management of the CFIA APC for changes or registration of inspectors, projects and respective payments of the managing directors- Compiles and submits accurate expense reports promptly- Collects, registers in the system and files invoices of the P-card purchases; Send them to the Finance Department and ensure the correct use of it- Ensures Client Relations Management database and Outlook contacts are up to date and accurate- Assists with marketing efforts as needed; creating or updating presentations, newsletters and quarterly mailings, or as required- Provides support a

📌 Executive Assistant (Ciudad de México)
🏢 Gensler
📍 Ciudad de México