We are looking for a detail-oriented bilingual assistant to support a creative professional services team with accounting, email, sales, project, and administrative tasks. This role is adecuado for someone organized, proactive, and comfortable managing multiple workflows remotely.

Duties / Tasks to perform
- Reconcile bank and credit card transactions in Xero
- Upload receipts and invoices to Hubdoc
- Monitor overdue accounts receivable and follow up as needed
- Track and process accounts payable and timely invoice payments
- Communicate with vendors or clients regarding payment updates
- Review and triage Gmail inboxes daily
- Respond to booking, invoice, and basic inquiry emails
- Prepare and send invoice proposals as directed
- Follow up weekly on open quotes and proposals
- Review Shopify order activity and identify leads or trends
- Build and update potential client lists based on provided criteria
- Schedule meetings and consultations through Calendly
- Track client communication history and next steps in a shared CRM or project tool




- Build project timelines and task lists in project management tools
- Follow up with project managers or collaborators for updates
- Maintain project documentation in Google Drive
- Place online orders for office or studio supplies as needed
- Organize digital files, records, checklists, and SOPs
- Support occasional Canva design tasks
- Fluent English and Spanish communication skills
- Experience with Xero, Hubdoc, Gmail, Google Drive, Google Docs, and Google Sheets
- Familiarity with Shopify, Calendly, Canva, CRM, or project management tools
- Strong attention to detail and follow-through
- Ability to manage accounting, administrative, and client-facing tasks professionally
- Comfortable working independently and escalating important issues when needed
- Organized, proactive, and able to prioritize tasks across departments

Schedule: Part-time. Monday to Friday between 8:30/9:30am–12:30/1:30pm (GMT -8-00) Pacific Time (US & Canad

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