Position Summary:
Contribute to the efficient flow of the administrative department and the optimal functioning of the office, as well as provide service to staff, clients, and company visitors. Also responsible for supporting the organization of general company meetings and event logistics.

Job Status:
- Temporary (Maternity disability)
- Full time
- Salary
- Reports to: Facilities and Events Manager
- Location: Mexicali, Baja California

Role Responsibilities:
- Answer and manage incoming calls from the switchboard.
- Receive and attend to office visitors.
- Keep the work area and building clean and organized.
- Receive mail and packages.
- Prepare shipping guides when necessary and help ensure timely deliveries.
- Manage on-site utility vehicles.
- Make hotel reservations for the six Gowan Group companies.
- Keep hotel agreements in Mexico up to date and follow up on user requests.
- Book flights for the six Gowan Group companies.
- Collect documentation for vendor registration for wire transfer payments.




- Arrange vehicle rentals for staff from the six companies when needed.
- Place stationery orders: request quotes, seek approval, purchase, receive, distribute to users and/or organize in stock and maintain order.
- Place cleaning supply orders: request quotes, seek approval, purchase, receive, and deliver to cleaning staff for storage.
- Place coffee supply orders: seek approval, purchase, receive, organize in stock, and maintain order.
- Handle coffee break requirements for meetings of the six companies.
- Manage potable water supply (both buildings).
- Receive and track supplier invoices, schedule payments for the appropriate company.
- Maintain daily petty cash control, request invoices and/or receipts to request reimbursement by check.
- Create an Excel format to track invoices for purchases made with American Express corporate cards, consolidate PDF and XML files, and reconcile with each company’s account statement.
- Reconcile monthly expenses with accou

📌 Administrative Assistant (Mexicali)
🏢 Gowan USA
📍 Mexicali