We are seeking a proactive, highly organized Project Coordinator to serve as the right hand to a Dallas, Texas-based entrepreneur, speaker, and recognized voice on AI and business.
This role owns the executive's calendar and day-to-day operations: scheduling, invoicing,, marketing-agency coordination, client and podcast scheduling.
The adecuado candidate is proactive, discreet, and comfortable coordinating and, where needed, leading other team members, anticipating needs rather than waiting for instructions.Key Responsibilities- Schedule & Priority Management: Own and manage the executive's calendar — book, protect, and prioritize her time, handling scheduling conflicts and logistics.
- Coordination & Communication: Serve as the primary liaison with the marketing agency (briefs, deadlines, deliverables, follow-up) and manage client scheduling and communication.
- Podcast Coordination: Coordinate guest and host scheduling, booking, prep, and post-recording follow-up for the podcast.
- Project & Team Management: Manage projects and tasks across initiatives, keeping everything organized and on track; coordinate and, where applicable, directly manage other team members — delegating, following up, and holding work to deadlines.Qualifications- Proven experience as a project manager, executive assistant,



or operations coordinator supporting a founder or executive with
- Bachelor's degree in Business Administration or similar degree.
- Excellent calendar, priority, and time management skills for a busy executive.
- Experience coordinating external vendors or agencies (marketing agency experience is a plus).
- Strong written and spoken English, with clear, professional communication.
- Highly organized, proactive, detail-oriented, and discreet with confidential information.
- AI-fluent: comfortable using tools like Chat GPT/Claude/Gemini to optimize performance.
- Podcast coordination or production experience (guest booking, scheduling, prep) is a plus.
- Team leadership experience, including managing direct reports, is a plus.
- Experience supporting a personal-brand entrepreneur, speaker, or thought leader is a plus.
- Familiarity with project-management and scheduling tools.
- Marketing or content-operations knowledge is a plus.Benefits- 100% remote collaboration.
- Contractor: $1,500 USD monthly
- Full Time Schedule: Monday - Friday 9:00 AM – 6:00 PM (CT)
- Friendly and professional team.
- Opportunities for growth and development.Required:

📌 Project Coordinator (Xico)
🏢 Hpo Outsourcing Professionals - Agency
📍 Xico