At SiteMinder we believe the individual contributions of our employees are what drive our success.
That's why we hire and encourage diverse teams that include and respect a variety of voices, identities, backgrounds, experiences and perspectives.
Our diverse and inclusive culture enables our employees to bring their unique selves to work and be proud of doing so.
It's in our differences that we will keep revolutionising the way for our customers.
We are better together!
What We Do...We're people who love technology but know that hoteliers just want things to be simple.
So since **** we've been constantly innovating our world-leading hotel commerce platform to help accommodation owners find and book more guests online - quickly and simply.
We've helped everyone from boutique hotels to big chains, enabling travellers to book igloos, cabins, castles, holiday parks, campsites, pubs, resorts, Airbnbs, and everything in between.
And today, we're the world's leading open hotel commerce platform, supporting 50,000 hotels in 150+ countries - with over 130 million reservations processed by SiteMinder's technology every year.About the role...The Office Coordinator oversees all aspects of the Mexico office operations, cultivating an exceptional workplace experience, as well as ensuring an environment where employees can work safely, comfortably and productively.What you'll do...Facilities & Building ManagementServe as primary liaison with Colony Spaces (office provider), promptly addressing and resolving any facilities issues, maintenance requests, or building-related concernsOversee health and safety compliance, including supporting fire safety procedures, first aid supplies, and emergency protocols.Oversee meeting room bookings, ensuring spaces are properly equipped and maintainedCoordinate visitor access and registration through the Corporate Experience app.Support the reception and internal distribution of packages received at Colony.Employee Experience & CultureFoster a positive office culture by creating a welcoming, inclusive, and engaging workplace environmentAct as the main point of contact for employees and managers regarding office-related needs, queries, and requestsConduct office tours for new hires, providing essential information about facilities, amenities,



and office protocolsGather and act on employee feedback to continuously enhance the office experienceOffice Services & AmenitiesManage the pantry replenishment vendor and identify employee preferences for snacks ensuring variety and catering to dietary preferencesMaintain office supply inventory and coordinate ordering of stationery, and other essentialsCoordinate with IT and the existing IT service provider regarding the delivery and handover of computer equipment to employees.Events & EngagementLead and support "PeopleMinder" initiatives by planning, coordinating, and executing in-office events, team-building activities, and celebrationsOrganise social events, lunch-and-learns, and wellness activities that strengthen team connection and moraleAct as the day-to-day coordination point for the existing pantry and events service provider.Coordinate service requests, schedules, deliveries, and event-related requirements with the provider.Follow up on service quality and escalate issues when required.Support the coordination of in-office events and pantry logistics execution, or event production.Vendor & Supplier ManagementManage relationships with external vendors and suppliers (office plants, SWAG merchandise, catering, etc.)Negotiate contracts, monitor service quality, and ensure cost-effective procurementCoordinate deliveries, installations, and regular service visitsVisitor & Guest ManagementWelcome and support office visitors ensuring a professional first impressionCoordinate visitor logistics including meeting room preparation, catering arrangements, and access passesManage hot-desking and workspace allocation for visiting employees from other officesStakeholder Collaboration & Office DevelopmentWork closely with senior leadership, HR, and other stakeholders to understand evolving business needsProactively identify opportunities to improve the office environment, space utilisation, and employee amenitiesSupport office expansion, reconfiguration,



or relocation projects as neededAdministrative & Operational SupportManage office budget and track spend for office-related purchasesManage requirements regarding Health Insurance and Versátil Retribution platforms/ invoicingMaintain office documentation including vendor contracts, invoices, building policies, and operational proceduresCoordinate mail and package handling and courier servicesEnsure compliance with company policies and local regulationsCoordinate new employee enrollments and required follow-ups for major medical expense insurance.Coordinate the enrollment process and requests for food voucher cards (vales de despensa)What you have.
..2+ years of experience in office management or similar administrative roleProficiency in Google Workspace and spreadsheetsBudget management skills including expense tracking and vendor invoice processingBasic understanding of health and safety regulations in office environmentsResourceful and adaptable, comfortable navigating ambiguity in a fast-paced environmentExcellent verbal and written communication skills in English and SpanishDiplomatic and approachable demeanor with ability to build positive relationships at all levelsHighly organised and task orientatedEnergetic and enthusiastic about creating exceptional workplace experiencesTeam player who collaborates effectively while also working autonomouslyFlexible and solution-oriented approach to challengesOur Perks & Benefits...Equity packages for you to share in SiteMinder's growth and successesInvestment in your personal growth with a structured and foreseeable career pathwayPrivate health insuranceExcellence-driven, collaborative cultureReferral bonus for bringing in new talentGenerous parental (including secondary) leave policyPaid birthday, study and volunteering days off every yearFun quarterly social and team eventsEmployee Resource Groups (ERG) to help you connect and get involvedThis is a part time role, 20 hours er week (ideally 9am - 2pm Monday to Thursday)Does this job sound like you?
If yes, we'd love for you to be part of our team!
Please send a copy of your resume and our Talent Acquisition team will be in touch.When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process.
We encourage people from underrepresented groups to apply.

📌 Office Manager (Part-Time) (Hermosillo)
🏢 SiteMinder
📍 Hermosillo