Job DescriptionThe KT PMO is responsible for coordinating and managing all Transition, Knowledge Transfer (KT)planning and execution activities within a transition wave or BU/BF scope.
The role ensures that KTactivities are structured, scheduled, tracked, and completed in line with transition milestones, enablingGCM teams to achieve the operational readiness and capability required to deliver at steady state.Accountabilities:KT Planning & SchedulingSupport and maintain comprehensive KT plans aligned with transition wave timelines and milestonesSupport the Functional Transition leads and Transition Wave Managers on all aspects of transitionDefine KT schedules, maintain list of required SMEs, and coordinate participant availability across sending and receiving teamsEnsure KT plans cover all in-scope processes, systems, and responsibilities within the assigned waveKT Execution CoordinationCoordinate and track day-to-day KT activities across all phases, including shadowing, reverse shadowing, and documentation completionMonitor KT progress against plan, track completion rates, and flag delays or readiness gaps to the Transition Functional Lead or Transition Wave ManagerFacilitate KT sessions and ensure all required participants are engaged and informedReadiness Tracking & ReportingTrack KT readiness against defined milestones and stage-gate criteriaMaintain up-to-date KT status reports and dashboards for governance forums and the Transition Functional LeadEnsure structured readiness testing (SRT) inputs are captured and reported accuratelyDocumentation & Sign-Off ManagementEnsure all KT deliverables (SOPs, process maps, training materials,



and work instructions)are completed, reviewed, and signed off within agreed timelinesMaintain a central repository of KT documentation and supporting evidenceIssue Resolution & EscalationIdentify and track KT-related issues, gaps, and risks, escalating unresolved items to the Transition Functional Lead or Transition Wave ManagerCoordinate issue resolution across SMEs, GCM delivery teams, and functional stakeholdersEducation & Competencies (Technical and Behavioral):Experience3+ years of experience in project coordination, PMO, or knowledge management roles within global organizationsExperience supporting knowledge transfer activities in transition, shared services, or GBS/GCC environments preferredExposure to transition planning, process documentation, and operational readiness activitiesTechnical CompetenciesStrong project coordination and tracking skills, with ability to manage multiple workstreams simultaneouslyAbility to develop and maintain KT trackers, readiness dashboards, and structured governance reportingProficiency in project tracking and collaboration toolsFamiliarity with transition methodologies, KT frameworks, and stage-gate governanceBehavioral CompetenciesHighly organized with strong attention to detail and ability to manage multiple priorities simultaneouslyClear and proactive communicator with strong interpersonal skills across diverse, integral teamsResults-oriented mindset with strong attention to delivery commitments and accountabilityEducationBachelor's degree requiredLanguagesFluent in EnglishLocationsMEX - Santa FeWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time#J-*****-Ljbffr

📌 Knowledge Transfer (Kt) Pmo (Xico)
🏢 Takeda
📍 Xico