Thank you for your interest in joining The American School Foundation of Guadalajara!
At ASFG, we are deeply committed to our mission statement and learning goals. We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.
We value belonging and are committed to an ongoing process of cultivating a welcoming environment. This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.
Location: Colomos ****, Italia Providencia, Guadalajara, Jalisco, México.
Mission
To support the smooth day-to-day operation of the high school through effective substitute coverage systems and the coordination of major student programs, events, and logistical processes, ensuring operational continuity and allowing school leadership to focus on strategic priorities.
Responsibilities:
High School Programs & Event Operations (60%)
Coordinate and support the operational execution of major high school programs and events, including:
Week Without Walls (WWW)
College and career fair
Drama production support
Mentoring events
Graduation logistics
Support other major student leadership activities requiring multi-stakeholder coordination (Senior Project, Wellness Wednesday, Sin Fronteras, Senior Sleepover, GUAMUN, Noche Bohemia)
Responsibilities Include:
Event timeline management




Logistics coordination
Vendor and facilities communication
Budget tracking within approved limits
Parent communication support
Risk management planning
Coordination with faculty, counselors, and administration
B. Substitute Coverage Leadership (40%)
Coordinate and oversee substitute coverage systems to support smooth daily high school operations.
Responsibilities Include:
Assigning substitute coverage
Coordinating daily coverage logistics
Communicating directly with faculty regarding coverage needs
Tracking substitute coverage data
Prioritizing high-need classroom coverage
Supporting continuity of instruction during staff absences
Direct classroom substitute coverage may be reduced during major operational periods requiring increased event coordination and leadership.
DECISION RIGHTS & OPERATIONAL AUTHORITY
Within established school procedures and approved budgets, this position may:
Assign and manage substitute coverage responsibilities
Communicate directly with faculty and parents regarding operational matters
Coordinate operational aspects of high school programs and events
Manage approved event-related expenditures
Communicate with vendors, sponsors,



and external partners
Support operational decision-making connected to Week Without Walls and other major programs
The role is expected to escalate matters involving:
Student safety concerns
Major disciplinary situations
Significant financial deviations
Reputational risk
Exceptions to school policy
Qualifications and experience
3+ years of experience in educational operations, logistics, or event coordination
Experience working with adolescents preferred
Strong organizational and communication skills
Comfortable managing timelines, logistics, and multiple priorities simultaneously
Fluent with Google Workspace for Education (Google Sheets, Docs, and Calendar preferred)
Professional Skills
Project management
Systems thinking
Professional communication
Organization and logistical coordination
Ability to manage multiple priorities simultaneously
Problem solving and operational decision-making
Ability to work independently while collaborating effectively with others
Personal Qualities
Calm under pressure
Flexibility and adaptability
Emotional steadiness
Strong follow-through and reliability
Professional judgment
Comfortable holding responsibility
Relationship-oriented and student-centered
Work hours and dates
Follows the section office admin calendar schedule to support closing and starting the school year
Flexibility required during major event periods
Some evening and weekend responsibilities required throughout the school year

📌 Hs Substitute Coverage & Section Programs Lead 26-27 (Sonora)
🏢 The American School Foundation Of Guadalajara
📍 Sonora