Executive Assistant (Chief of Staff)
LatAm
Remote About the Role We're looking for an Executive Assistant who operates more like a thought partner and builder than a traditional admin. This role sits at the intersection of executive support, systems thinking, and project execution. You'll work closely with the principal to figure out priorities, solve problems, build processes from scratch, and turn ideas into vigente output.
There is no fixed task list here. You'll need to ask the right questions, identify what needs to happen next, and operate confidently in an environment where things are still being built. If you thrive on ambiguity and can move between strategic brainstorming and hands-on execution without losing momentum, this role is a strong fit.
Responsibilities Work directly with the principal to identify priorities, clarify direction, and determine what needs to happen next
Serve as a sounding board for ideas, new initiatives, and problem-solving sessions
Translate ambiguous challenges into clear next steps and actionable plans
Communicate proactively via WhatsApp, email, and Zoom, including async updates when the principal is traveling
Build workflows, systems, and processes from scratch, documenting them as they're developed
Identify gaps in how things are running and propose improvements without being asked
Take on short-term projects and drive them to completion, turning ideas into concrete documents, plans, or systems
Manage multiple initiatives simultaneously without losing track of details
Handle personal and family-related tasks delegated by the principal with discretion and complete confidentiality
What We're Looking For Experience in an EA,



chief of staff, operations, or strategic support role where you were trusted to figure things out rather than follow a defined playbook
Strong critical thinking and problem-solving instincts, identifying what needs to happen and acting on it
Comfortable operating in ambiguous, fast-moving environments without a clearly defined daily structure
Resourceful and proactive, asking the right questions and closing the loop without being told
Strong written and verbal English communication across both async and real-time formats
Organized and detail-oriented, managing multiple threads simultaneously
Discretion and trustworthiness when handling personal, family, or sensitive matters
Nice to Have Technical background, including familiarity with developer tools, product thinking, or systems design
Experience building internal tools, workflows, or SOPs from scratch
Background supporting a founder, solo operator, or early-stage startup
Comfort with tools like Notion, Zapier, or similar productivity and automation platforms
Work Schedule 100% remote setup so you can work wherever you're most productive
This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work




Availability during US business hours
Compensation & Time Off Compensation paid in USD
Paid bi-monthly on the 15th and 30th
Paid Time Off according to company policy
Holidays observed according to company guidelines
Application Requirements Please submit:
An updated resume
A 1–2 minute Loom video introducing yourself, describing a situation where you had to figure out priorities or solve a problem without clear direction, and explaining how you approach ambiguity when the path forward isn't obvious
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application - Submit your application and complete our prequalifying questions
Video Introduction - Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview - Initial screening with our talent team
Executive Interview - Meet with senior leadership to discuss role alignment
Client Interview - Final interview with the client team you'd be supporting
Background & Reference Check - Professional reference verification
Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.
We'll keep you informed throughout the process and provide feedback at each step.

📌 Executive Assistant (Chief of Staff) (Ciudad de México)
🏢 Hire Overseas
📍 Ciudad de México