Thank you for your interest in joining The American School Foundation of Guadalajara!

At ASFG, we are deeply committed to our mission statement and learning goals. We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.

We value belonging and are committed to an ongoing process of cultivating a welcoming environment. This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.

Location: Colomos 2300, Italia Providencia, Guadalajara, Jalisco, México.

Mission

To support the smooth day-to-day operation of the high school through effective substitute coverage systems and the coordination of major student programs, events, and logistical processes, ensuring operational continuity and allowing school leadership to focus on strategic priorities.

Responsibilities:

High School Programs & Event Operations (60%)

Coordinate and support the operational execution of major high school programs and events, including:

Week Without Walls (WWW)

College and career fair

Drama production support

Mentoring events

Graduation logistics

Support other major student leadership activities requiring multi-stakeholder coordination (Senior Project, Wellness Wednesday, Sin Fronteras, Senior Sleepover, GUAMUN, Noche Bohemia)

Responsibilities Include:

Event timeline management

Logistics coordination





Vendor and facilities communication

Budget tracking within approved limits

Parent communication support

Risk management planning

Coordination with faculty, counselors, and administration

B. Substitute Coverage Leadership (40%)

Coordinate and oversee substitute coverage systems to support smooth daily high school operations.

Responsibilities Include:

Assigning substitute coverage

Coordinating daily coverage logistics

Communicating directly with faculty regarding coverage needs

Tracking substitute coverage data

Prioritizing high-need classroom coverage

Supporting continuity of instruction during staff absences

Direct classroom substitute coverage may be reduced during major operational periods requiring increased event coordination and leadership.

DECISION RIGHTS & OPERATIONAL AUTHORITY

Within established school procedures and approved budgets, this position may:

Assign and manage substitute coverage responsibilities

Communicate directly with faculty and parents regarding operational matters

Coordinate operational aspects of high school programs and events

Manage approved event-related expenditures

Communicate with vendors, sponsors, and external partners





Support operational decision-making connected to Week Without Walls and other major programs

The role is expected to escalate matters involving:

Student safety concerns

Major disciplinary situations

Significant financial deviations

Reputational risk

Exceptions to school policy

Qualifications and experience

3+ years of experience in educational operations, logistics, or event coordination

Experience working with adolescents preferred

Strong organizational and communication skills

Comfortable managing timelines, logistics, and multiple priorities simultaneously

Fluent with Google Workspace for Education (Google Sheets, Docs, and Calendar preferred)

Professional Skills

Project management

Systems thinking

Professional communication

Organization and logistical coordination

Ability to manage multiple priorities simultaneously

Problem solving and operational decision-making

Ability to work independently while collaborating effectively with others

Personal Qualities

Calm under pressure

Flexibility and adaptability

Emotional steadiness

Strong follow-through and reliability

Professional judgment

Comfortable holding responsibility

Relationship-oriented and student-centered

Work hours and dates

Follows the section office admin calendar schedule to support closing and starting the school year

Flexibility required during major event periods

Some evening and weekend responsibilities required throughout the school year

📌 HS Substitute Coverage & Section Programs Lead 26-27 (Chihuahua)
🏢 The American School Foundation Of Guadalajara
📍 Chihuahua