To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won't go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments.

The Office

Administrator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. You will be responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory and vendor control.

The Office

Administrator also will provide high quality administrative and clerical assistance to senior management. This will include meetings, making travel arrangements, expenses report and organizing daily calendars. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. The candidate will be well organized, adaptable and enjoy the administrative challenges of supporting an office of diverse people.

Flex: This role will typically require onsite work 3 days each week depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

Office

Management (40%) Organize office operations and procedures Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems Partner with HR, Legal and Finance to develop and implement office policies by setting up procedures and standards to guide the operation of the office Coordinate with IT department on all office equipment & systems Ensure security,



integrity and confidentiality of data Monitor and maintain office supplies inventory Review and approve office supply acquisitions Provide general support to visitors Support and manage legal agreement/contract management system and generate POs Executive administrative to senior management (40%) Manage Senior Management's schedules, calendars and appointments and expenses reports Make all travel arrangements domestic and international – proactively troubleshoot and address travel conflicts when needed (including after office business hours) Participate actively in the planning and execution of company events Support the team in researching and securing venues, planning and managing our events' calendar, negotiating quotes and agreements with vendors, assisting with event organization, monitoring timeframes and budgets, networking, and delivering on event brief objectives. Bachelor's degree Fluent in English, native Spanish Proven office management and executive assistant experience Knowledge of office management responsibilities, systems and procedures Excellent written and verbal communication skills in Spanish and English Strong organizational and planning skills Proficient in MS Office: World, Outlook, Excel, PowerPoint; Oracle/SAP and knowledge of office / finance software packages Administrative Assistant or Legal Assistant or Finance Assistant or Events Coordinator, providing support to Managers and Directors Full Time employees across the globe enjoy a range of benefits, including, but not limited to: · Generous vacation time and public holidays observed by the company · Professional development plans * Benefits vary by region and country Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

📌 Contractor - Office Administrator (Benito Juárez)
🏢 Ultragenyx Pharmaceutical
📍 Benito Juárez