We are seeking a highly organised and detail -oriented Payroll Administrator to join our Human Resources team in Guadalajara. This is an exciting opportunity for a payroll professional who enjoys working in a dynamic, international environment and is passionate about delivering accurate payroll services and exceptional employee support.

As Payroll

Administrator, you will play a critical role in ensuring the accurate and timely administration of payroll processes across our operations in the Americas. You will be responsible for coordinating payroll activities, managing employee benefits administration, supporting onboarding processes, maintaining employee records, and ensuring compliance with local legislation and company policies.

Key Performance Outputs Payroll

Processing & Administration Prepare and submit semi -monthly and monthly payroll inputs for countries across the Americas, including: Country -specific payroll requirements Verify and submit all required payroll documentation per country. Coordinate with internal stakeholders and external payroll administrators to ensure payroll deadlines are met. Distribute payroll reports for review and approval before payment processing.

Benefits Administration Liaise with external benefit providers, brokers, and administrators while maintaining strict confidentiality. Generate reports to support legal, compliance, and budget requirements. Identify and implement improvements to benefits administration processes.

Employee

Data & Records Management Maintain accurate employee information within payroll and HR systems. Ensure employee data is handled confidentially and in compliance with applicable data privacy regulations. File and archive payroll documentation appropriately. Support payroll audits and data validation activities. Maintain remuneration, contract, and personnel records where required.

Onboarding Administration

Ensure onboarding documentation is issued to all new hires across the Americas.

Leave Administration





Collect, review, and process approved leave transactions within the relevant systems. Maintain accurate leave balances and support monthly reconciliations.

Payroll

Queries & Employee Support Respond professionally to employee payroll enquiries relating to: Payslips Bank detail updates Escalate complex payroll matters to the HR Officer and Payroll Manager. Conduct monthly bank detail audits. Compliance, Controls & Reporting Ensure compliance with payroll controls, policies, procedures, and legislative requirements.

Support internal and external audits. Prepare payroll reports, reconciliations, and schedules. Assist in the annual budgeting process and payroll updates. Identify opportunities to streamline payroll inputs and improve payroll processes.

Qualifications Bachelor's Degree in Accounting, Human Resources, Business Administration, Finance, or a related field. Payroll, Accounting, Finance, or HR qualification would be advantageous.

Experience Minimum of 2 years' payroll processing experience in Mexico. Exposure to the USA payroll and employee benefits administration is advantageous.

Experience supporting multi -country payroll processes would be beneficial.

Technical

Knowledge & Skills Strong understanding of payroll processes and statutory legislation in Mexico. Knowledge of payroll legislation and practices in the USA and Peru would be advantageous.

Experience with payroll systems such as Nomipaq, Workday, SAP, or similar platforms.

Advanced Microsoft

Excel skills and proficiency in Microsoft Office applications. Strong numerical, analytical, and reconciliation skills. Ability to work effectively under pressure and meet tight payroll deadlines. Eagerness to learn and develop within payroll and HR administration.

This role offers the opportunity to work within a collaborative, multicultural environment where you will gain exposure to payroll, benefits, and HR processes across multiple countries in the Americas. Ready to take the next step in your payroll career?

📌 Payroll Audit Specialist (Guadalajara)
🏢 United Exports Na
📍 Guadalajara