Remote Job Type: Independent Contractor, Full Time Work Schedule: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills The Project Manager is responsible for driving end-to-end project execution, ensuring timelines, deliverables, data, and stakeholder coordination stay tightly aligned across multiple concurrent initiatives. This role blends hands-on project coordination with operational rigor—owning workflows, trackers, documentation, and communication so that projects move forward smoothly without dropped details. Your work will ensure projects are delivered on time, on scope, and with clarity.

Project

Coordination &

• Execution — 35% Manage projects from initiation through completion across multiple workstreams Track milestones, timelines, dependencies, and deliverables Follow up on action items and ensure closure Execute pre-project and launch checklists to ensure readiness Monitor project status daily and flag risks or blockers early Ensure smooth handoffs between phases and stakeholders Maintain clear ownership and accountability for tasks Drive projects to completion with minimal supervision CRM &

• Data Management — 20% Maintain high-quality CRM hygiene in HubSpot or similar platforms Update records, pipelines, trackers, and project statuses accurately Manage reporting documents, trackers, and dashboards Ensure data accuracy across spreadsheets and systems Clean, deduplicate, and organize records consistently Support leadership with reliable data and reporting Stakeholder Coordination &

• Communication — 20% Serve as point of contact for project-related coordination Schedule meetings, manage logistics,



and handle follow-ups Maintain professional communication with internal and external stakeholders Prepare agendas, summaries, and project documentation Coordinate vendors and external partners as needed Ensure stakeholders are aligned and informed throughout the project lifecycle Process Documentation &

• Template Management — 15% Create and maintain SOPs, checklists, and project templates Build reusable decks, trackers, and documentation QA deliverables before submission or stakeholder review Identify recurring bottlenecks and standardize solutions Maintain organized template libraries and version control Document best practices and lessons learned Research &

• Administrative Support — 10% Conduct market, client, or competitive research as needed Prepare reports, briefs, and presentations Support light financial or expense tracking related to projects Assist with proposal development and background research Provide administrative support that ensures project success Must-Haves (Required) Experience &

• Execution 3+ years in project management, operations, or coordination roles Proven experience managing multiple projects simultaneously Strong end-to-end execution and follow-through Organization &





• Systems Exceptional attention to detail and organizational discipline Strong process-oriented mindset Ability to prevent tasks and details from slipping Communication Excellent written and verbal English communication Professional presence for client-facing interactions Strong coordination and follow-up skills Technical Skills CRM experience (HubSpot strongly preferred) Advanced Google Sheets or Excel proficiency Familiarity with project management tools (Asana, Notion, ClickUp, etc.) Work Style Proactive, independent operator Comfortable in remote, fast-moving environments Reliable EST/PST working-hour overlap 5+ years in project or operations management Experience in agencies, financial services, events, or consulting PMP or similar certification Event operations or multi-stakeholder coordination experience Advanced HubSpot automation or reporting Airtable, Notion database, or workflow design experience CRM: HubSpot or similar Google Workspace (Docs, Sheets, Slides, Drive, Calendar) Spreadsheets (advanced Google Sheets or Excel) Project tracking tools (Asana, Trello, Monday, Notion, or similar) Communication tools (Slack, Zoom, professional email) Nice-to-Haves (Preferred) HubSpot advanced features and automation Microsoft Office Suite Airtable, Notion databases Figma or Canva (basic deck/design work) Financial tools (QuickBooks, Expensify, Bill.Based on experience and skills Remote Work: Fully remote — work from anywhere Generous PTO: Access to general industry leaders Learning &

• Development: Continuous growth resources Global Networking: Work with international teams Health Coverage (Philippines only): HMO after 3 months (full-time) Build a long-term remote career managing high-impact projects for growing global teams.

📌 Project Manager Office - Remote Work (Ciudad de México)
🏢 Pearl
📍 Ciudad de México