EV Has LLC is seeking an experienced Real Estate Closing Coordinator / Paralegal to join our team remotely.

We are looking for someone who is serious, diligent, disciplined, highly organized, detail-oriented, accountable, and comfortable working independently in a professional environment.

About the Position The Real Estate Closing Coordinator / Paralegal manages residential and commercial real estate transactions from contract intake through closing and post-closing.

This position requires someone who can manage detailed processes carefully, work from factual information, maintain accurate records, meet deadlines, and consistently produce high-quality work.

Accuracy is critical. The successful candidate should be comfortable taking ownership of transactions, following established procedures, identifying issues before they become problems, and conducting persistent follow-up with everyone involved in a transaction.

This is an excellent position for someone who enjoys becoming an expert in their area of responsibility and takes pride in getting things done correctly.

What We're Looking For The adecuado candidate is:

- Highly detail-oriented and accurate
- Serious, professional, and disciplined
- Organized and systematic
- Comfortable working independently
- Strong at following established processes and procedures
- Patient when dealing with detailed or technical information
- Accountable for deadlines and follow-up
- Comfortable researching and verifying information before making decisions
- Able to communicate clearly, professionally, and factually
- Proactive about identifying problems and finding solutions
- Comfortable being responsible for a transaction from beginning to end
- Focused on quality and correctness
- Able to manage multiple moving parts without allowing deadlines to be missed

Calendar management is critical to this role. Missed deadlines are not acceptable.

Experience

Preferred:

- 3+ years of experience in real estate, ideally as a:
- Real Estate Paralegal
- Real Estate Closing Coordinator
- Title Company Closer
- Closing Assistant or similar position

Experience with Illinois real estate transactions is strongly preferred. Core ResponsibilitiesTransaction Intake & Case Management

- Receive and process residential and commercial real estate purchase and sale contracts




- Open and create matters in Clio
- Enter and verify contact information for all parties
- Identify and calendar all contractual and transaction deadlines
- Maintain accurate calendars throughout the transaction
- Ensure deadlines are followed and no critical dates are missed
- Maintain complete and organized matter files
- Upload and properly categorize all transaction documents in Clio
- Track time in case management software

Transaction Coordination Manage and follow up with all parties necessary to move transactions toward closing, including:
- Clients
- Opposing attorneys
- Real estate brokers
- Lenders
- Title companies
- Surveyors
- Inspectors
- Clerks
- Municipalities
- HOA representatives
- Creditors and lienholders
- Other transaction participants

Track major stages of the transaction, including:
- Attorney review
- Inspection
- Financing
- Survey
- Title clearance
- Closing preparation
- Closing
- Disbursement
- Post-closing documentation

Document Preparation
- Draft client correspondence
- Draft letters to opposing counsel
- Prepare legal and closing documents using established templates
- Verify that all templates and documents are accurate before sending
- Prepare final closing documents
- Prepare and review settlement/closing statements
- Prepare corporate documents when required
- Prepare real estate contracts from templates or forms
- Prepare addendums reflecting negotiated agreements
- Review non-template contracts when required

Title & Closing Preparation
- Assist with clearing title
- Obtain mortgage and lien payoffs
- Communicate and negotiate with creditors or lienholders when necessary to remove title encumbrances
- Coordinate with title companies
- Calculate:
- Property tax prorations
- Rent credits
- HOA credits
- Closing cost credits
- Other transaction adjustments
- Coordinate document execution with clients before or at closing




- Review inspection reports with clients when needed to identify possible credits or issues
- Protect buyer earnest money and monitor applicable deadlines
- Confirm final closing documents are uploaded after completion

Billing & File Completion
- Assist with billing clients for real estate closing matters
- Track payments associated with real estate transactions
- Confirm all required documents have been received and uploaded
- Complete post-closing file review and organization

Types of Transactions The coordinator may work with:
- Single-family home purchases and sales
- Residential refinances
- Condominium and HOA transactions
- Multi-family purchases and sales
- Multi-family refinances
- Commercial real estate transactions

Advanced Responsibilities Depending on experience, responsibilities may also include:
- Preparing corporate documents
- Drafting purchase and sale contracts
- Preparing negotiated contract addendums
- Reviewing non-template contracts
- Managing short sale transactions
- Handling more complex title-clearance matters

Required Software Experience Candidates should be comfortable using:
- Microsoft Word
- Microsoft Excel
- Adobe Acrobat or comparable PDF editing software
- Google Docs
- Gmail

Preferred Software Experience Experience with any of the following is a plus:
- Clio
- Smokeball
- Other legal case management software
- QuickBooks Online (QBO)
- QuickBooks
- CRM software

Work Environment
- Remote / Work From Home
- Professional work environment
- Detail-focused and process-driven
- Significant independent work
- High level of personal accountability
- Opportunity to develop specialized expertise in real estate closings

HOW TO APPLY To be considered for this position: 1. Submit your resume.

2. Complete the free DISC Personality Assessment:

https://discpersonalitytesting.com/free-disc-test/

3. Attach your DISC assessment results together with your resume/application.

Applications without the DISC assessment results will not be considered.

The assessment takes approximately 4–5 minutes and is used as part of our hiring process to better understand each candidate's working and communication style.

Job Type: Full-time

Pay: $20,354.46 - $25,443.08 per month

Work Location: Remote

📌 Real Estate Closing Coordinator / Paralegal – Remote (México)
🏢 EV Häs
📍 México