Payroll and Accounts Payable Specialist

Contract: Full-time, Independent Contractor

Location: 100% remote

Working hours: 40 hours per week

Our Firm:

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: www.sterlingtonlaw.com

The Opportunity:

We're looking for a proactive, detail-oriented Payroll and Accounts Payable Specialist who takes ownership and gets things done. This isn't just about processing numbers—it's about being a trusted partner to our finance team and ensuring our people and vendors are paid accurately and on time, every time.

If you're someone who thrives on precision, stays ahead of deadlines, communicates effectively and brings solutions (not just questions), we want to hear from you. You'll play a critical role in supporting our US-headquartered service business, managing everything from multi-system payroll processing to partner distributions and year-end compliance.

What You'll Do:

Payroll

Prepare and reconcile monthly payroll summaries with meticulous accuracy

Record payroll bills and journals, and process payments efficiently

Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)

Create and distribute monthly payment summaries to law partners

Calculate origination partners' monthly distributions and annual true-ups

Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions

Partner closely with HR to ensure employee data is current and accurate

Reconcile benefits and 401K deductions with precision

Register with state authorities as needed to ensure all state filings are current

Proactively monitor and resolve payroll system exceptions and tax-related issues before they escalate

Own year-end payroll reporting, compliance, and filings (W-2s, 1099s, K-1s)





Support workers' compensation and other audits

Prepare ad hoc and monthly management compensation reports as needed

Accounts Payable

Review, verify, and process vendor invoices, reimbursements, and disbursements with accuracy and speed

Receive and answer questions about payments from team members and vendors.

Track payment approvals and due dates, ensuring nothing slips through the cracks

Maintain and monitor vendor records with a keen eye for detail

Reconcile AP aging reports and support monthly close processes

Calculate recruiter fees accurately

Record and reconcile law partner credit card transactions

Manage intercompany reconciliation for credit card transactions, payables, and expenses

Track and report monthly business development expenses per partner

Follow-up with partners and their assistants for missing or incomplete information

Ensure complete accuracy of prepaid account balances, client reimbursables, and team member advances

What We're Looking For :

5+ years' senior experience in Payroll and Accounts Payable

US payroll expertise is essential. You must have hands-on experience with W-2s, 1099s, and K-1s, as well as all related state tax filings and registrations

Strong experience with payroll systems and maintaining accurate tax and state registration filings

Highly proactive mindset: you spot issues before they become problems and take initiative to resolve them

Exceptionally responsive, you understand urgency and prioritize accordingly

You take pride in completing your work with uncompromising accuracy, the first time.

You are a systems thinker and want to be part of designing process and program improvements within your area and working across teams

Start-up / scale up experience preferred

Professional services experience preferred

You are comfortable making systems change recommendations and assisting in the implementation of these changes.

Comfortable working independently in a fully remote environment

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing.

📌 Payroll and Accounts Payable Specialist (Celaya)
🏢 Sterlington
📍 Celaya