Common and Baseline Responsibilities

Coordinates with landlord and building for maintenance, loading dock use, and security clearance (badges, passes, locker keys).

Oversees office coordination, which may include new hire logistics coordination, client and visitor studio access, and office equipment repairs or maintenance. including researching and recommending alternative solutions.

Manages front desk and/or administrative staff.

Orders office supplies and researches/recommends alternative solutions as needed.

Oversees deliveries and incoming and outgoing packages/mail.

Coordinates, supports, and elevates workplace experience.

Works closely with the leadership team and talent managers to develop strategic programs to drive engagement and to deepen our connection to our mission, our work, and our people

Organizes vendor lunches or presentations and manages contracts with vendors, such as caterers, product suppliers, delivery services, etc. as well as tracks and maintains office expenditures.

Develops safety strategies in case of emergency and coordinates between office staff and building management.

Reports any security problems as needed and ensures that health and safety policies are up to date.

Coordinates office cleanups and moves with office services, organizes off-site dead-filing and storage coordination.

Organizes and coordinates special events as needed (e.g., employees’ outdoors events, holiday parties and celebrations).

Provides support to local talent management team as needed.

Reports to Director of Operations,



Talent Manager or assigned Principals.

High-level Summary of Critical, Baseline Technical Skills and Certifications
Proficiencies

Customer service and employee experience driven

Effective verbal and written communication skills

Highly organized with the ability to work on multiple tasks in a fast-paced, and ever-evolving environment

Able to juggle multiple projects, priorities, and deadlines

Hands-on problem solver who can work autonomously

People-oriented and dedicated to creating a positive work environment

Software

Proficient in Microsoft Outlook, Word, Excel, and PowerPoint

Esker, Deltek, and AIA Software

At Perkins&Will; we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve

Equal Opportunity Employer:

Perkins&Will; is an equal opportunity employer and supports talent from diverse backgrounds that bring experiences, viewpoints and solutions that best serve our clients, community and enrich our work environment. Women, minorities, individuals with disabilities and active duty wartime, campaign badge veterans or Armed Forces service medal veterans are encouraged to apply. EOE/M/F/V/D

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📌 Office Manager (Isla Guadalupe)
🏢 Perkins&Will
📍 Isla Guadalupe