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Job Title: Executive Assistant

About the Company:

Our client is a provider of specialized educational support services, dedicated to delivering high-quality resources and guidance for individuals in the medical education field. They emphasize operational efficiency and reliability to enhance their service offerings.

:

Our client is seeking a highly capable and detail-oriented Executive Assistant to work directly with the CEO in a full-time, long-term role (1+ year). This role is for an A-player who will play a critical part in supporting the CEO’s day-to-day operations, communications, lead coordination, and organizational priorities.

The adecuado candidate is highly organized, professional, proactive, and able to operate with discretion and precision. This is a fast-paced environment with high standards. The right candidate is reliable, trustworthy, and able to manage multiple responsibilities efficiently while maintaining excellent attention to detail.

Responsibilities of the role:

Executive & Administrative Support

- Manage the CEO’s calendar, including personal and professional scheduling.
- Coordinate meetings, calls, and appointments to ensure efficient time management.
- Perform administrative tasks and recurring operational support duties.
- Assist with travel planning, logistics, and bookings.
- Maintain highly organized Google Drive systems, including proper folder structure and file management.
- Ensure internal files and documentation are properly organized, maintained, and easily accessible.

Lead Coordination & Executive Support





- Assist the CEO in managing and organizing his personal leads and deals.
- Coordinate scheduling and logistics for calls and meetings with the CEO’s leads.
- Maintain organized records, notes, and follow-ups for CEO-managed communications.
- Ensure proper scheduling, reminders, and preparation for CEO calls.

Community Support & Management

- Assist with community building and management of the company’s online community platform.
- Monitor community activity and ensure members receive timely responses.
- Escalate important matters or opportunities to the CEO when necessary.

Executive Communication & Content Support

- Assist in drafting emails on behalf of the CEO based on instructions or guidance.
- Proofread emails and communications to ensure clarity, professionalism, and accuracy.
- Conduct research to support executive initiatives, communications, or projects.

Research, Logistics & Project Coordination

- Research services, vendors, tools, or solutions as needed.
- Coordinate scheduling, consultations, and logistics for various projects.
- Stay in communication with team members to ensure progress on key initiatives.
- Provide reminders and ensure deadlines and priorities are met.

Required Experience and Qualifications:

- Minimum 2 years of experience as an Executive Assistant or in a similar role.
- C2 Level English proficiency.



Please attach a copy of your certificate when applying.
- Strong written English and ability to draft and edit professional communications.
- Exceptional organizational and time management skills.
- High attention to detail and accuracy.
- Ability to manage multiple responsibilities efficiently.
- Ability to follow written and verbal instructions precisely.
- Comfortable working in a fast-paced, high-performance environment.
- Ability to handle sensitive and confidential information with absolute discretion and maintain strict confidentiality at all times.
- Receptive to direct feedback and committed to continuous improvement.

Preferred Skills:

- Experience using AI tools such as ChatGPT, Claude, or similar.
- Understanding of effective AI prompting.

Personality:

- Highly organized and detail-oriented.
- Professional and proactive.
- Reliable and trustworthy.
- Able to work independently and manage multiple priorities.
- Receptive to direct feedback.
- Committed to continuous improvement.
- Able to maintain discretion when handling sensitive and confidential information.

Software & Tools:

- Google Drive
- Google Calendar
- Google Workspace
- AI Tools (e.g., ChatGPT, Claude)
- Communication and scheduling tools

Schedule:

Monday to Friday

9 AM - 5 PM PST

Occasionally, irregular hours may be required during project deadlines or travel periods.

Salary and Benefits:

- Payment in USD or Local Currency according to candidate's preference.
- Full-time, salaried position.
- Focus on output and reliability, not time tracking.
- 100% remote work.
- Long-term opportunity (1+ year).

📌 Executive Assistant (México)
🏢 Virtustant
📍 México