We are seeking a proactive, highly organized Project Coordinator to serve as the right hand to a Dallas, Texas-based entrepreneur, speaker, and recognized voice on AI and business.
This role owns the executive's calendar and day-to-day operations: scheduling, invoicing,, marketing-agency coordination, client and podcast scheduling.
The adecuado candidate is proactive, discreet, and comfortable coordinating and, where needed, leading other team members, anticipating needs rather than waiting for instructions.Key ResponsibilitiesSchedule & Priority Management: Own and manage the executive's calendar — book, protect, and prioritize her time, handling scheduling conflicts and logistics.Coordination & Communication: Serve as the primary liaison with the marketing agency (briefs, deadlines, deliverables, follow-up) and manage client scheduling and communication.Podcast Coordination: Coordinate guest and host scheduling, booking, prep, and post-recording follow-up for the podcast.Project & Team Management: Manage projects and tasks across initiatives, keeping everything organized and on track; coordinate and, where applicable, directly manage other team members — delegating, following up, and holding work to deadlines.QualificationsProven experience as a project manager, executive assistant,



or operations coordinator supporting a founder or executive withBachelor's degree in Business Administration or similar degree.Excellent calendar, priority, and time management skills for a busy executive.Experience coordinating external vendors or agencies (marketing agency experience is a plus).
Strong written and spoken English, with clear, professional communication.Highly organized, proactive, detail-oriented, and discreet with confidential information.AI-fluent: comfortable using tools like ChatGPT/Claude/Gemini to optimize performance.Podcast coordination or production experience (guest booking, scheduling, prep) is a plus.Team leadership experience, including managing direct reports, is a plus.Experience supporting a personal-brand entrepreneur, speaker, or thought leader is a plus.Familiarity with project-management and scheduling tools.Marketing or content-operations knowledge is a plus.Benefits100% remote collaboration.Contractor: $1,500 USD monthlyFull Time Schedule: Monday - Friday 9:00 AM – 6:00 PM (CT)Friendly and professional team.Opportunities for growth and development.Required:Computer/Laptop with at least 16 GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.Additional monitor.High Speed Internet speed of at least 100MBPS.Headset with an extended mic that has noise cancellation, and a quiet, dedicated workspace at home.Battery backup for computer and Modem.

📌 Project Coordinator (Xico)
🏢 Hpo Outsourcing Professionals - Agency
📍 Xico