Description Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. Hours
Position Type:
Full-Time, Remote Working Hours:
U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an
Executive Assistant (Operations & Client Coordination)
to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business. This is not a basic administrative role. You'll act as a key operational partner to the founder by helping manage: client communication contractor coordination CRM organization scheduling and operational workflows follow-ups and execution tracking day-to-day operational support This role is adecuado for someone who is: highly organized proactive detail-oriented execution-focused comfortable managing multiple moving parts simultaneously If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.
What You'll Own
Client Communication & Coordination




Manage inbound client inquiries and prioritize urgent requests Draft and send professional client updates, summaries, and follow-ups Maintain strong communication and responsiveness throughout active projects Track ongoing conversations and maintain organized communication workflows Ensure a high-quality client experience across all touchpoints
Contractor & Project Coordination
Coordinate with freelance contractors and vendors on active projects Track deliverables, deadlines, and project progress Maintain communication between: contractors clients leadership Ensure tasks and timelines remain organized and on schedule Escalate delays or operational issues proactively
CRM & Administrative Operations
Manage and maintain CRM records inside
GoHighLevel (GHL) Keep: client records pipelines workflows notes follow-ups organized and accurate Support onboarding workflows and operational setup processes Ensure CRM hygiene and

📌 Executive Assistant (Cuautitlán Izcalli)
🏢 Pavago
📍 Cuautitlán Izcalli