Description Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.Hours Position Type: Full-Time, Remote Working Hours: U.Business Hours About the Role At Pavago, one of our clients is hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business. You'll act as a key operational partner to the founder by helping manage: client communication contractor coordination CRM organization scheduling and operational workflows follow-ups and execution tracking day-to-day operational support This role is idóneo for someone who is: highly organized proactive detail-oriented execution-focused comfortable managing multiple moving parts simultaneously If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.



What You'll Own Client Communication & Coordination Manage inbound client inquiries and prioritize urgent requests Draft and send professional client updates, summaries, and follow-ups Maintain strong communication and responsiveness throughout active projects Track ongoing conversations and maintain organized communication workflows Ensure a high-quality client experience across all touchpoints Contractor & Project Coordination Coordinate with freelance contractors and vendors on active projects Track deliverables, deadlines, and project progress Maintain communication between: contractors clients leadership Ensure tasks and timelines remain organized and on schedule Escalate delays or operational issues proactively CRM & Administrative Operations Manage and maintain CRM records inside GoHighLevel (GHL) Keep: client records pipelines workflows notes follow-ups organized and accurate Support onboarding workflows and operational setup processes Ensure CRM hygiene and operational consistency across systems Schedul

📌 Executive Assistant (Azcapotzalco)
🏢 Pavago
📍 Azcapotzalco