Industry Professional Services / Startup Operations Work Arrangement Fully Remote (Strong overlap required with U.Eastern Time working hours) Job Type Full-time Work Schedule Monday to Friday — 40 hours per week 9:00 AM – 5:00 PM EST (U.About the Company Our client is a fast-moving, high-performance startup operating in a high-volume, high-stakes environment. The executive team engages frequently with senior stakeholders, partners, and industry leaders, requiring precise coordination and structured communication systems. The company values operational excellence, speed, sound judgment, and proactive problem-solving. Role Overview We are seeking a high-judgment Executive Assistant to take full ownership of inbox and calendar operations for a fast-moving executive. 15-minute spacing every 1–2 hours) Run confirmations, reschedules, and logistics checks proactively Ensure calendar structure reflects prioritization and executive leverage Inbox Triage & Follow-Up Systems – 35% Triage high-volume inbox traffic and determine whether to respond, delegate,



or escalate Categorize emails by priority tiers (senior stakeholders, partners, internal teams, etc.) Draft responses that accurately reflect the executive's voice Track open loops and proactively drive them to closure Maintain structured follow-up systems to prevent dropped communication Travel & Trip Logistics – 15% Book travel and manage changes with precision Coordinate trip logistics with ROI awareness and operational rigor Prevent logistical breakdowns through proactive planning and verification Operational & Gray-Area Support – 10% Execute context-heavy tasks requiring independent judgment Anticipate breakdowns before they occur Operate effectively in ambiguous, fast-moving environments Must-Haves (Required) 3+ years of experience supporting a fast-moving founder or senior executive Prior experience using CRM systems in an executive support capacity Advanced executive calendar management experience in high-density en

📌 Executive Assistant (Santa Catarina)
🏢 Pearl
📍 Santa Catarina