Job Title: Program Coordinator
Location: Guadalajara Office
Type: Full-time (40 hours/week)
Work Schedule: 9:00 AM - 6:00 PM Mexico City Time (Monday to Friday)

Overview
LATAM Partners is hiring a Program Coordinator to support a U.S.based technology and professional services company administering California State public sector contracts. This role serves as the central coordination point between customers, project managers, engineering teams, subcontractors, distributors, and internal operations.

Key Responsibilities

Contract Administration
- Maintain all contract documentation, amendments, and modifications
- Track contract deliverables, milestones, and Statements of Work (SOWs)
- Review customer requirements and ensure compliance with State contract terms
- Track insurance certificates, certifications, and subcontractor documentation

Program Reporting
- Prepare monthly program status reports and weekly executive summaries
- Maintain executive dashboards
- Track open opportunities, active projects, revenue forecasts, backlog, change orders, risk logs, action items,



and lessons learned

Project Coordination
- Schedule kickoff and customer meetings; prepare agendas and minutes
- Track action items and follow up until closure
- Monitor project schedules and escalate risks

Customer Communications
- Serve as administrative liaison for customers
- Coordinate documentation requests, approvals, and submissions
- Support project closeout documentation

Procurement & Vendor Coordination
- Coordinate with distributors and subcontractors
- Track purchase orders, deliveries, RMAs, and lead times

Financial Coordination
- Support Accounting with budgets, billing milestones, invoicing, outstanding invoices, and revenue forecasting

Documentation Management
- Maintain SOWs, change orders, quotes, purchase orders, schedules, as-builts, acceptance forms, sign-offs, and engineering deliverables

Compliance
- Ensure compliance with CalNET requirements, customer reporting, insura

📌 Program Coordinator (Guadalajara)
🏢 Global Hire
📍 Guadalajara