Executive Assistant / Operations Assistant – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant / Operations Assistant to support leadership and help keep day-to-day business operations running smoothly.
This is a hands-on support role combining executive assistance, administrative coordination, task management, communication, and operational support.
You’ll manage calendars, communications, follow-ups, documents, projects, and recurring operational tasks while helping leadership stay organized and focused on higher-priority initiatives.
This role is idóneo for someone who is resourceful, detail-oriented, proactive, and comfortable managing multiple priorities with limited supervision.
What You’ll OwnExecutive & Calendar Support
Manage calendars, appointments, and meetings
Coordinate scheduling across internal and external stakeholders
Organize meeting logistics and ensure leadership is prepared
Manage scheduling changes and conflicting priorities
Coordinate travel and related logistics when required
Inbox, Communication & Follow-Ups
Support inbox management and email organization when required
Draft and coordinate professional internal and external communications
Track important follow-ups and outstanding requests
Ensure action items do not fall through the cracks
Escalate urgent or high-priority matters appropriately
Task & Project Coordination
Track tasks, projects, deadlines, and action items
Follow up with stakeholders on outstanding deliverables
Maintain organized trackers for leadership priorities
Help coordinate administrative and operational projects
Provide visibility into deadlines, responsibilities, and next steps
Documents, Reports & Presentations
Prepare and format reports, documents, presentations, and spreadsheets
Maintain accurate and organized business documentation
Assist with data entry and administrative
📌 Executive Assistant (México)
🏢 Pavago
📍 México