Description Admin Assistant (Bookkeeping & Inventory Management) – Remote Bookkeeping | Inventory Management | Vendor Coordination | Operations Support Position Type: Full-Time, Remote Working Hours: U.Business Hours About the Role At Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business. You'll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly.

Bookkeeping

Inventory management Vendor coordination Payroll support Financial documentation Operational reporting If you're detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you. What You'll Own Bookkeeping & Financial Operations Maintain accurate bookkeeping records and daily financial transactions. Process invoices, expenses, reconciliations, and transaction tracking.

Support payroll processing and payment calculations. Prepare financial and tax documentation. Maintain audit-ready digital financial records. Assist in improving accounting workflows and operational efficiency.

Support month-end bookkeeping activities and reporting.

Inventory Management

Monitor inventory levels and stock movement. Coordinate purchasing and inventory replenishment. Maintain accurate inventory tracking systems. Identify shortages, overstock, or inventory discrepancies. Generate inventory reports and cost summaries.

Recommend improvements that increase inventory accuracy and efficiency. Vendor & Expense Management Build and maintain strong relationships with vendors.



Coordinate vendor communications regarding billing, orders, and services.

Support expense tracking and cost-control initiatives. Administrative & Operations Support Maintain organized documentation across bookkeeping, inventory, and vendor systems.

Requirements Must-Have Qualifications Experience 2+ years of experience in: Bookkeeping Accounting support Financial administration Administrative operations Core Skills Hands-on experience with: Inventory management Vendor coordination Financial recordkeeping Proficiency with: QuickBooks Square Similar accounting or payment platforms Advanced Microsoft Excel or Google Sheets skills. Strong written and verbal English communication. Ability to work independently in a remote environment.

S. bookkeeping practices Small business tax documentation Payroll processing Vendor contract management Experience with inventory management software.

Education Bachelor's degree in: Accounting Finance Business Administration Related field preferred Bookkeeping or accounting certifications are a plus. Tools & Software QuickBooks Square Microsoft Excel Google Sheets Google Workspace Inventory management systems Accounting and reporting tools What Makes You a Strong Fit Highly organized with exceptional attention to detail.



Process invoices and bookkeeping activities. Support payroll and maintain financial documentation. Monitor inventory and coordinate restocking. You ensure financial records, inventory systems, vendor relationships, and operational processes remain accurate, organized, and running efficiently every day. Key Metrics for Success (KPIs) Accurate and timely bookkeeping and payroll support. Inventory accuracy and product availability. Fully remote environment with long-term growth potential. Operations Coordinator Office Manager Accounting Coordinator Operations Manager Interview Process Application Review Spark Hire Intro Video (3–5 minutes) Recruiter Interview Practical Assessment (Bookkeeping or Inventory Management Scenario) Final Client Interview Offer &

Background Verification What Happens After You Apply Right after you apply, you'll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the final step that completes your application and can be recorded whenever it's convenient for you. Instead of repeating yourself across multiple screening calls, you'll introduce yourself once, and your video will be shared with the hiring team. Don't overthink it—you can record your video as many times as you'd like before submitting it. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

Apply Now

If you're an organized operations professional with strong bookkeeping skills, a passion for accuracy, and experience managing inventory and vendor relationships, we'd love to hear from you.

📌 Administrative Assistant - Remote, Full Time (Mexicali)
🏢 Pavago
📍 Mexicali