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Job Title: Remote Listing Operations Assistant ( 100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary : $1,550 – $2,050 USD/month (depending on experience and qualifications) Schedule: Full-time (Monday – Friday, 8:30 AM – 5:30 PM US Pacific Time (PST), including a 1-hour unpaid lunch break) Job Overview Our Client is a relationship-driven, top-producing real estate team based in Walnut Creek, California, serving Contra Costa County and surrounding communities. Operating with a commitment to clear communication, proactive guidance, and consistent execution, they deliver an exceptional client experience across every stage of the real estate buying and selling process. As a systems-driven, collaborative organization, they believe that operational consistency protects their brand reputation, relying on dedicated back-office professionals to keep every property transaction running seamlessly.

The Role Our

Client is seeking a detail-obsessed, highly organized, and proactive Listing Operations Assistant to serve as the operational backbone of their listing department. This professional will manage administrative workflows, record accuracy, vendor schedules, and project timelines to ensure property listings move efficiently from preparation to market launch. Working closely with the Listing Project Manager, Listing Marketing Coordinator, Field Coordinator,



and Transaction Coordinator, this role is idóneo for a candidate who excels at creating order from complexity and thrives in a fast-paced environment.

Key Responsibilities Listing Coordination & Vendor Management Schedules and coordinates vendor appointments, including inspections, photography sessions, staging setups, and property preparation activities. Manages calendars, tracks project timelines, and proactively follows up on pending action items to keep listing launches on schedule.

System

Administration & Document Governance Maintains accurate records, transaction timelines, and customer data across multiple real estate software platforms (Follow Up Boss, AFrame, Disclosures.Prepares, organizes, archives, and uploads listing agreements, property disclosures, and compliance documentation into central digital files. Monitors task queues and CRM pipelines to ensure strict deadline compliance and eliminate operational oversights.

Required Qualifications Experience: 2+ years of administrative, operations, project coordination, or executive assistant experience (preferably supporting a US-based enterprise).

Language Skills: Outstanding written and verbal English communication skills, equipped for professional, client-focused interaction.

Organizational Mastery: Exceptional time management,



detail orientation, and multi-tasking abilities with a history of tracking multi-step projects independently. High comfort level learning and managing complex real estate and workspace software (Google Workspace, Slack, Canva, CRMs, and document platforms).

Remote Workspace: Reliable high-speed internet, dedicated quiet home office setup, computer, webcam, and headset. Full availability to work Monday through Friday during US Pacific Time (PST) business hours.

Experience using real estate CRM and transaction platforms such as Follow Up Boss, Disclosures.io, Glide, DocuSign, or local MLS platforms. Proven track record coordinating external vendors, complex scheduling, and multiple concurrent projects.

Remote Work Stipend: $100 USD monthly remote work stipend to offset healthcare, internet, or home office expenses (beginning post 90-day introductory period). Ongoing training, professional development opportunities, and potential company-provided equipment/reimbursements for long-term staff at company discretion. 100% Remote Infrastructure: Predictable full-time hours (M-F, 8:30 AM – 5:30 PM PST) executed remotely within a supportive, team-oriented culture. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording.

It must be at least 30 seconds long and in English . If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Applying to roles you don't qualify for will not improve your chances and may affect future applications.

📌 Administrative Assistant (Remote) (Saltillo)
🏢 HireLATAM
📍 Saltillo