Industry Internal Admin / Executive Assistance Work Arrangement Fully remote with required CET overlap Job Type Full-time Work Schedule Monday–Friday, with responsiveness required during core European business hours Locations: PH, LATAM, or Anywhere Remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.

About the Company Our client is a fast-growing enterprise AI company serving large European organizations with complex, high-stakes sales cycles. They prioritize precision, professionalism, and operational excellence while driving high-value outcomes.

Role Overview The Appointment Setter & Executive Assistant is a high-performance, operations-heavy Executive Assistant role supporting leadership and sales teams in a fast-moving enterprise environment. You will serve as the operational backbone of daily execution while contributing to strategic initiatives that directly support revenue growth. This position requires exceptional calendar management, CRM hygiene, and process optimization.

Maintain accurate CRM records and synthesize post-meeting information to drive operational efficiency. Contribute to strategic initiatives and ad hoc operational projects supporting leadership and enterprise customers. Ensure calendar invitations include correct attendees, video conferencing links, and clear meeting details.

CRM Hygiene & Post-Meeting Operations – 35% Maintain 100% accuracy in CRM records following every completed meeting. Extract and synthesize meeting information from notes or recordings and update CRM accordingly. Follow up internally to collect missing information and maintain data integrity.





Build or support automation workflows to reduce manual data entry while preserving accuracy. Strategic & Ad Hoc Support – 10% Assist leadership with customer-facing communications, internal documentation, and operational projects. Must-Haves (Required) 3+ years of experience as an Executive Assistant, Chief of Staff, or high-velocity operations role supporting senior leadership.

Hands-on proficiency with CRM systems (HubSpot or similar), calendar tools, and collaboration platforms. Exceptional written English communication skills, including customer-facing correspondence. Nice-to-Haves (Preferred) Experience supporting enterprise sales teams or complex deal pipelines.

Familiarity with European business culture, particularly German enterprise environments. Proficiency in German or other European languages.

Tools Proficiency

Must-Haves (Required) HubSpot, Microsoft Teams, Slack, Notion Nice-to-Haves (Preferred) Zapier, Make, OpenClaw, Descript, Adobe Premiere, Ramp Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth General Networking: Connect with professionals worldwide Our Recruitment Process Application Screening Skills Assessment Top-grading Interview Client Interview Job Offer Client Onboarding Ready to Join Us? If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.

📌 Appointment Setter & Executive Assistant (Zapopan)
🏢 Pearl
📍 Zapopan