DescriptionAbout Us:HeadQuarters is a integral start-up that partners with US cannabis companies to provide support in finance, sales operations, and logistics.
We are currently seeking an Accounts Receivable Specialist to join our growing accounting team.The Opportunity:As an Accounts Receivable Specialist with Headquarters, you will be responsible for managing and monitoring receivables, preparing and processing invoices, and ensuring that all payments are received in a timely manner.
We are looking for a detail-oriented, organized professional with a strong background in accounting who is ready to grow with a high-volume, fast-paced industry leader.Key Responsibilities:Collections & Aging Management: Manage and maintain aged accounts receivable across wholesale retail accounts, ensuring timely collection efforts and resolution of delinquent balances.Proactive Follow-Up: Monitor aging reports and proactively follow up on upcoming and past-due invoices through phone calls, emails, and written correspondence while maintaining accurate documentation of all account activity, customer communication, and collection efforts.Dispute Resolution: Investigate, resolve, and reconcile account discrepancies, invoice disputes, deductions, short payments, and unapplied cash in a timely and professional manner.Payment Processing: Process, apply, and reconcile customer payments and credit memos accurately within Dynamics and Acumatica ERP systems.Credit Risk Monitoring: Monitor customer credit risk, review payment trends, assist with payment term requests,



and support credit reviews for new and existing retail accounts.Sales Partnership: Partner with sales personnel to manage customer accounts, review credit limits, enforce credit holds on delinquent accounts, and balance collections priorities with customer relationship management.Account Reconciliation: Perform account reconciliations and support retail partners with statement reviews, payment research, and dispute resolution.Risk Escalation: Identify delinquent or high-risk accounts and recommend payment arrangements, escalations, third-party collections, or legal action when necessary.Reporting: Maintain accurate account records and prepare reporting related to AR aging, account status, collections activity, and critical account updates.Leadership Engagement: Participate in weekly meetings with the CFO and Financial Controller to provide updates on critical accounts, collection risks, and overall AR performance.Qualifications:Strong background in accounting (AR focus preferred).
Experience with ERP systems (Dynamics and Acumatica a plus).
Excellent communication, negotiation, and problem-solving skills.Highly organized with strong attention to detail.BenefitsFully remote position – work from anywhere.Internal Learning and Development Advisor / Consultant to support your professional growth.Salary increase opportunities based on performance.Opportunities for professional growth – work with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).

📌 Accounts Receivable Specialist (Xico)
🏢 Head Quarters
📍 Xico