DescriptionA LITTLE BIT ABOUT BoldrBoldr is the first global B-Corp dedicated to delivering world-class Client experiences while creating access to dignified, meaningful work in communities around the world.We are a global team, united by our desire to connect diverse people with common values for boldr impact.
We employ just over a thousand team members across five countries and we want to employ over 5,000 people by ****, if not sooner.LET'S START WITH OUR VALUESMeaningful connections start with AUTHENTICITYWe do our best work by being CURIOUSWe grow by remaining DYNAMICOur success combines AMBITIOUS VISION with OPERATIONAL EXCELLENCE At the heart of great partnerships, we'll always find EMPATHYWHAT IS YOUR ROLEAs a Data Services Specialist, you will play a key role in managing the operational and administrative workflows that move purchase orders from intake to shipment, ensuring accuracy, timeliness, and consistency across all stages of execution.
Your core responsibilities include coordinating purchase orders with factories, managing payment workflows with Accounting, ensuring UPC and master carton compliance, and overseeing shipping setup coordination with Freight Forwarders to support on-time product release and shipment execution.You will work cross-functionally with Planning, Accounting, factories, logistics partners, and global stakeholders to keep order, payment, and shipping workflows moving without gaps or operational friction.
This role operates in a fast-paced and evolving business unit and requires a highly proactive, adaptable, and self-directed individual who can navigate ambiguity, identify operational risks, and drive execution forward with minimal oversight.WHY DO WE WANT YOUWe are currently looking for impact-driven individuals who are passionate in helping Boldr grow and achieve our Purpose.
We expect our Team to become our ultimate partners to success by always giving their 110% in everything, sharing their talents and quirks, and championing our core values: Curious,



Dynamic and Authentic.WHAT WILL YOU DOOrder Intake & PO PlacementReceive order details from the Planning team, review for accuracy and completeness, and send Purchase Orders to factories within SLAConfirm receipt of the PO at the factory and flag any discrepancies to the Production ManagerProactively identify missing information, process gaps, or operational risks that may impact timelines and work cross-functionally to resolve them Financial CoordinationSubmit Proforma Invoices (PIs) to Accounting to initiate deposit payments and kick off the production cycleFollow up with Accounting to confirm that deposits have been sent and received by the factoryReceive final PIs from the factory at completion of production and submit to Accounting promptly so goods are released for shipmentDrive follow-through across multiple stakeholders to ensure payment workflows stay on track despite competing priorities or evolving processes UPC & Compliance TrackingEnsure UPC and master carton markings are accurate and approvedTrack open approvals and follow up to ensure nothing stalls production or shipment timelinesCoordinate effectively across factories, logistics partners, and internal stakeholders across multiple time zones Shipping Setup OversightMonitor the factory's process for arranging shipping with the Freight Forwarder, ensuring the booking is initiated on timeConfirm that required approvals from the company side and the Freight Forwarder are moving forward and follow up on outstanding itemsEscalate delays or blockers to the Production Manager when intervention is neededCross-Functional ExecutionWork closely with Planning, Accounting, factories,



and logistics partners to ensure seamless execution of order flowsParticipate in internal coordination to ensure all operational milestones are met without delaysOperate with a strong sense of ownership and urgency to independently move work forward in ambiguous or rapidly changing situationsSupport the continuous improvement of workflows and operational coordination practices as the business unit evolvesRequirementsWHAT WE'LL LIKE ABOUT YOU YOU ARE...Curious and authentic, just like us!
#beboldr .
An analytical and critical thinker, with an eye for even the most minute of detailsHighly organized and able to track multiple orders across different stages without details falling through the cracksCalm under pressure with a solutions-first mindset when timelines compress or unexpected issues ariseProactive and self-motivated, with strong ownership of execution qualityComfortable working in structured workflows with clear procedures and deadlinesAble to work independently, make sound operational judgments, and figure things out with minimal directionAdaptable and versátil when collaborating with global stakeholders across different working styles and time zonesResourceful and persistent in driving tasks to completion despite ambiguity or operational challengesYOU HAVE.
..3+ years of experience in order management, operations coordination, or a related administrative roleStrong organizational skills and high attention to detail, especially in financial documents, UPC data, and carton specificationsClear, professional written communication skills for internal and external follow-upsProficiency in Excel or Google Sheets for tracking, data entry, and document managementComfort working with Accounting and Finance teams on payment workflows and invoice submissionExperience working with multi-step operational processes involving multiple stakeholdersStrong follow-up discipline to ensure issues are resolved before becoming blockersExperience collaborating with international teams, vendors, manufacturers, or external operational partners across multiple regions Familiarity with retail compliance, UPC setup, or GS1 standards is a plus

📌 Data Services Specialist (Production Associate) (Xico)
🏢 Boldr
📍 Xico