DescriptionProject Coordinator (Remote | Project Management, Operations, Client Coordination)Position Type: Full-Time, Remote Working Hours: Versátil (Aligned with U.S. client collaboration)About the RoleWe're hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.This is a high-execution role focused on:Tracking timelinesCoordinating teamsManaging communicationEnsuring deliverables are completed on timeYou'll act as the operational backbone of projects, ensuring nothing slips through the cracks.What You'll OwnProject Coordination & ExecutionTrack project timelines, deliverables, and dependenciesEnsure tasks are completed on time across teamsMaintain clear visibility into project statusSupport smooth execution from start to finishStakeholder CommunicationAct as the central communication hub between:ClientsInternal teamsProject managersProvide regular updates and ensure alignmentFollow up consistently to keep projects movingProject Tracking & DocumentationMaintain project plans, timelines, and trackersDocument:Meeting notesStatus updatesAction itemsUse tools like:AsanaTrelloMonday.comMeetings & CoordinationSchedule and coordinate project meetingsPrepare agendas and ensure clarity on objectivesTrack follow-ups and action items after meetingsRisk & Issue ManagementIdentify delays, risks, or blockers earlyFlag issues proactively to project managersHelp coordinate solutions across teamsResource & Budget SupportAssist with resource allocation across projectsTrack project expenses vs.



budgetSupport project managers with planning and reportingReporting & VisibilityPrepare project status reports for stakeholdersProvide clear updates on:ProgressRisksDeliverablesSupport presentations and reporting materialsWhat Makes You a Strong FitYou are highly organized and detail-orientedYou follow up until things are completedYou can manage multiple projects without losing clarityYou communicate clearly and proactivelyYou anticipate problems before they escalateRequired Experience & Skills2+ years in:Project coordinationProject management supportOperations rolesExperience with project tools like:AsanaTrelloMonday.comStrong proficiency in:Google Workspace or Microsoft OfficeExperience with:Project documentationReporting and trackingExcellent communication and coordination skillsNice to HaveExposure to project management methodologies (Agile, Scrum, Waterfall)Experience working with remote or distributed teamsBackground supporting client-facing projectsExperience managing multiple stakeholders simultaneouslyWhat a Typical Day Looks LikeReview project trackers and update timelinesFollow up with team members on pending tasksCoordinate meetings and document key outcomesIdentify risks and escalate when neededUpdate stakeholders on progressSupport reporting and project documentationIn short: You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.Key Metrics (KPIs)On-time completion of project deliverablesAccuracy of project tracking and documentationTimeliness of follow-ups and updatesReduction in missed deadlines or execution gapsStakeholder satisfaction and communication qualityWhy This Role Stands OutHigh ownership across multiple projectsExposure to cross-functional teams and client workClear path into Project Manager rolesOpportunity to build strong operational systemsRemote flexibility with structured workflowsInterview ProcessInitial Screening CallRecruiter InterviewClient InterviewOffer & OnboardingApply NowIf you:Are organized and execution-focusedEnjoy coordinating teams and timelinesThrive in fast-paced environmentsThis role is a strong fit.

📌 Project Coordinator (Xico)
🏢 Pavago
📍 Xico