Job Title: Executive Assistant – Sales & Operations CoordinatorEmployment Type: Full-TimeWorking Hours: Monday to Friday, 8:00 AM – 5:00 PM Eastern TimeCompensation: USD $1,800–$2,500/month (based on experience)Location: LATAMAbout the CompanyWe are a fast-growing technology consulting firm specializing in Salesforce solutions, CRM implementations, systems integration, and staff augmentation services.
Our team helps organizations streamline operations, improve customer experiences, and scale efficiently through tailored digital solutions.With teams based across the United States and India, we support clients in industries including healthcare, finance, nonprofit, staffing, and technology.
Our collaborative, general approach enables us to deliver high-quality solutions while maintaining agility, innovation, and a strong focus on client success.About the RoleWe are looking for a highly organized and proactive Executive Assistant to support our sales and development teams.
In this role, you will act as the central point of coordination between a US-based sales team and an India-based development team, helping ensure projects move smoothly from onboarding to delivery.You will manage administrative processes, track project progress, coordinate stakeholders, and help remove blockers to keep initiatives on schedule.Key ResponsibilitiesAttend daily sales meetings, capture detailed notes, and document action itemsMonitor active projects and track progress against established checklistsCoordinate with sales and development teams to identify, escalate, and resolve blockersManage the client onboarding process, including:Coordinating Statements of Work (SOWs)



and Master Service Agreements (MSAs)Tracking document completion and signaturesScheduling kickoff meetingsSupporting resource allocation discussionsMaintain project visibility and status updates using Jira or similar project management toolsEnsure adherence to internal processes and documentation standardsFollow up on invoicing, project deliverables, and outstanding action itemsCoordinate across multiple time zones to support seamless communicationRequirements3–5 years of experience in an Executive Assistant, Operations, or Project Coordination roleFluent English communication skills, both written and verbalStrong calendar management, scheduling, and organizational skillsExperience creating and maintaining detailed checklists and documentationComfortable learning and using Jira or similar project management platformsExcellent attention to detail and follow-throughStrong process improvement and stakeholder management skillsAbility to work independently and proactively escalate issues when neededPreferred QualificationsExperience improving or standardizing business processesFamiliarity with sales-to-development workflowsExperience working with distributed teams across multiple time zonesLocated in Latin America (Colombia, Brazil, or Argentina) or the United StatesWillingness to travel quarterly for company team-building events (all expenses covered)What We OfferCompetitive compensation based on experienceFull-time remote opportunity with benefitsQuarterly team-building travel opportunitiesCollaborative international work environmentOpportunity to help build and improve scalable operational processes

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