Industry Design & Architecture Work Arrangement Fully Remote Job Type Full-Time | Independent Contractor Work Schedule Monday to Friday — 9:00 AM to 6:00 PM EST (New York hours, slight flexibility on margins) Locations: LATAM: Mexico, Colombia, Brazil, Argentina, Chile About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.

About the Company Our client is a boutique design studio that manages multiple residential and commercial design projects simultaneously. The company operates with a lean, highly collaborative team and partners closely with vendors, contractors, and building management teams to deliver high-quality design outcomes. Their work environment values organization, reliability, and strong coordination to ensure projects progress smoothly from planning through completion.

Role Overview Our client is seeking a highly organized Studio Manager to serve as the operational backbone of the business. This role focuses on project coordination, vendor communication, documentation management, and administrative oversight across multiple active projects.

The Studio

Manager will work remotely while collaborating closely with the internal design team, external vendors, and building management offices. The role requires strong attention to detail and the ability to manage multiple moving parts across 5–8 concurrent projects. Instead, it centers on operational coordination that ensures project logistics, documentation, scheduling, and approvals remain organized and on track.

The ideal candidate thrives in structured environments, excels at managing documentation-heavy workflows,



and maintains strong follow-through across multiple stakeholders.

Your Impact In this role, you will help ensure design projects run smoothly behind the scenes by coordinating vendor documentation, building approvals, scheduling logistics, and operational workflows. Your work will directly support project efficiency by keeping documentation organized, ensuring vendor compliance with building requirements, and helping the team manage multiple projects simultaneously. By maintaining organized records and consistent coordination processes, you will contribute to smoother project execution, improved operational efficiency, and stronger collaboration across internal and external partners.

Confirm work approvals, scheduling windows, and access permissions are properly coordinated. Billing & Documentation Oversight – 25% Monitor email communications related to approved purchases and services. Ensure invoices, billings, and vendor charges are properly logged for monthly billing cycles.

Assist designers in organizing project timelines and logistical schedules. Ensure project communication remains organized across multiple active projects. Administrative & Office Operations – 15% Complete alteration and decoration agreement applications.

Manage office supply ordering and administrative logistics. Maintain organized document systems across Google and Microsoft platforms.



Workflow & Project Tracking – 5% Support coordination across 5–8 active projects simultaneously.

Track project documentation, approvals, and vendor coordination. Must-Haves (Required) 3+ years of experience in operations coordination, project coordination, or administrative operations roles. Proven ability to manage multiple projects and stakeholders simultaneously.

Excellent written and verbal English communication skills. Spanish language proficiency. Portuguese language proficiency.

Tools Proficiency

Must-Haves (Required) Google Workspace (Docs, Sheets, Gmail) Microsoft Office (Word, Excel) Spreadsheets for documentation and vendor tracking Email management systems Nice-to-Haves (Preferred) Project coordination or workflow tracking tools Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth General Networking: Connect with professionals worldwide Our Recruitment Process Application Screening Skills Assessment Top-grading Interview Client Interview Job Offer Client Onboarding Ready to Join Us? If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.

📌 STUDIO MANAGER (Puerto Vallarta)
🏢 Pearl
📍 Puerto Vallarta