We are seeking a proactive, highly organized Project Coordinator to serve as the right hand to a Dallas, Texas-based entrepreneur, speaker, and recognized voice on AI and business. This role owns the executive's calendar and day-to-day operations: scheduling, invoicing,, marketing-agency coordination, client and podcast scheduling. The idóneo candidate is proactive, discreet, and comfortable coordinating and, where needed, leading other team members, anticipating needs rather than waiting for instructions.
Key Responsibilities
Schedule & Priority Management: Own and manage the executive's calendar — book, protect, and prioritize her time, handling scheduling conflicts and logistics.
Coordination & Communication: Serve as the primary liaison with the marketing agency (briefs, deadlines, deliverables, follow-up) and manage client scheduling and communication.
Podcast Coordination: Coordinate guest and host scheduling, booking, prep, and post-recording follow-up for the podcast.
Project & Team Management: Manage projects and tasks across initiatives, keeping everything organized and on track; coordinate and, where applicable, directly manage other team members — delegating, following up, and holding work to deadlines.

Qualifications
Proven experience as a project manager, executive assistant, or operations coordinator supporting a founder or executive with
Bachelor’s degree in Business Administration or similar degree.




Excellent calendar, priority, and time management skills for a busy executive.
Experience coordinating external vendors or agencies (marketing agency experience is a plus).
Strong written and spoken English, with clear, professional communication.
Highly organized, proactive, detail-oriented, and discreet with confidential information.
AI-fluent: comfortable using tools like ChatGPT/Claude/Gemini to optimize performance.
Podcast coordination or production experience (guest booking, scheduling, prep) is a plus.
Team leadership experience, including managing direct reports, is a plus.
Experience supporting a personal-brand entrepreneur, speaker, or thought leader is a plus.
Familiarity with project-management and scheduling tools.
Marketing or content-operations knowledge is a plus.

Benefits
~100% remote collaboration.
~ Contractor: $1,500 USD monthly
~ Full Time Schedule: Monday - Friday 9:00 AM – 6:00 PM (CT)
~ Friendly and professional team.
~ Opportunities for growth and development.

Required:
Computer/Laptop with at least 16 GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Additional monitor.
High Speed Internet speed of at least 100MBPS.
Headset with an extended mic that has noise cancellation, and a quiet, dedicated workspace at home.
Battery backup for computer and Modem.

📌 Project Manager Project Management Office (Ciudad de México)
🏢 Hpo Outsourcing Professionals - Agency
📍 Ciudad de México