Receptionist / Virtual Assistant – Urgent Need, Now Hiring
Job Details:
- Job Type: Full-Time | Permanent | 100% Fully Remote
- Work Location: Remote (Open to candidates residing in Latin America; Expats welcome)
- Schedule: Monday–Thursday: 10:00 AM–7:00 PM EST | Friday: 12:00 PM–4:00 PM EST (First 2–4 weeks: Part-time training at 20 hours/week; transitions to Full-Time permanent at 40 hours/week afterwards)
- Pay Rate: Approx. $1,039.80 USD/month ($6.00 USD/hour, based on full-time hours)
- Advancement Potential: High Growth Potential / Career Advancement
Job Overview: We are seeking a proactive Receptionist / Virtual Assistant with 1-2+ years of administrative experience to manage client communications, support order tracking, and assist with core administrative functions. In this role, you will handle incoming calls, perform basic QuickBooks data entry, verify stock, and learn to review project plans to route work effectively. Paid training begins part-time (20 hours/week) for the first 2–4 weeks before transitioning into a permanent full-time role (40 hours/week).
Responsibilities:
- Manage incoming client calls, record intake data, and route inquiries to team members.
- Perform basic QuickBooks data entries and execute administrative follow-ups.
- Track client orders, verify inventory stock levels, and update operational records.
- Learn to evaluate simple project plans and assign work tasks effectively.
- Utilize AI tools to streamline administrative task workflows and plan reviews.
Requirements & Skills:
- Recent Relevant Experience: Mandatory 1-2+ years of recent experience as a Virtual Assistant, Administrative Assistant, Office Manager, or Receptionist.
- QuickBooks Proficiency: Mandatory basic QuickBooks knowledge for administrative entries.
- Phone Communication Skills: Proven background answering and handling incoming phone calls.
- Project Routing & AI Skills: Quick learner capable of reviewing project plans; AI knowledge is a plus.
- Language Requirement: Advanced English verbal and written communication skills. Expats are welcome.
- Required Resume Format: Updated resume in English required upon application.
Job Types: Full-time, Permanent
Pay: $105.00 per hour
Expected hours: 40.0 per week
Experience:
- Administrative, Virtual Assistant and/or Receptionist: 2 years (Required)