Remoto: Teletrabajo

DescriptionExecutive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. HoursPosition Type: Full-Time, RemoteWorking Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.This is not a basic administrative role.You’ll act as a key operational partner to the founder by helping manage:- client communication- contractor coordination- CRM organization- scheduling and operational workflows- follow-ups and execution tracking- day-to-day operational supportThis role is idóneo for someone who is:- highly organized- proactive- detail-oriented- execution-focused- comfortable managing multiple moving parts simultaneouslyIf you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.What You’ll OwnClient Communication & Coordination- Manage inbound client inquiries and prioritize urgent requests- Draft and send professional client updates, summaries, and follow-ups- Maintain strong communication and responsiveness throughout active projects- Track ongoing conversations and maintain organized communication workflows- Ensure a high-quality client experience across all touchpointsContractor & Project Coordination- Coordinate with freelance contractors and vendors on active projects- Track deliverables, deadlines, and project progress- Maintain communication between:- contractors- clients- leadership- Ensure tasks and timelines remain organized and on schedule- Escalate delays or operational issues proactivelyCRM & Administrative Operations- Manage and maintain CRM records inside GoHighLevel (GHL)- Keep:- client records- pipelines- workflows- notes- follow-upsorganized and accurate- Support onboarding workflows and operational setup processes- Ensure CRM hygiene and operational consistency across systemsScheduling & Executive Support- Manage calendars, scheduling,



and meeting coordination using:- Google Calendar- Gmail- Google Workspace- Coordinate meetings and operational priorities for leadership- Prepare context, notes, and materials ahead of meetings or calls- Help maintain daily operational alignment and follow-throughResearch & Reporting Support- Conduct operational and market research including:- vendor research- inventory checks- market comparisons- operational data gathering- Organize findings into actionable summaries and reports- Support leadership with operational decision-making and execution supportWhat Success Looks Like- Client communication remains fast, professional, and organized- CRM records and workflows stay clean and accurate- Projects and contractor deliverables stay on track- Scheduling and operational coordination run smoothly- Leadership spends less time chasing follow-ups and operational details- Daily operations remain organized, responsive, and execution-focusedWhat Makes You a Strong Fit- Highly organized with strong attention to detail- Proactive and ownership-focused- Strong multitasking and operational coordination ability- Excellent communicator with professional client-facing skills- Comfortable working independently in a remote environment- Strong follow-through and execution discipline- Calm under pressure while managing shifting priorities✅ Must-Have RequirementsExperience- 2+ years of experience supporting:- founders- executives- operations teams- small business owners- Experience in:- executive assistance- operations coordination- administrative support- client communicationTechnical Skills- Strong hands-on experience with:- GoHighLevel (GHL)- Google Workspace- Gmail- Google Calendar- Google Drive- Google Docs- Experience managing CRM workflows and operational tracking systems- Strong organizational and workflow management skillsCommunication & Execution- Excellent written and verbal English communication skills- Strong attention to detail and operational accuracy- Ability to manage priorities independently without constant oversight- Reliable remote work setup and stable internet connection⭐ Nice to Have- Experience in:- automotive industry operations- client coordination- service-based businesses- Familiarity with:- Gamma- Google Slides- PowerPoint- Notebook LM- presentation and research tools- Experience supporting founders in fast-paced businessesWhat a Typical Day Looks Like- Respond to client inquiries and coordinate follow-ups- Update and maintain CRM records in GoHighLevel- Coordinate contractors and track active project timelines- Manage scheduling, meetings, and operational calendars- Conduct operational research and organize key information- Support leadership with daily priorities and workflow trackingIn short:You keep operations organized, communication flowing, and projects moving forward efficiently.Key Metrics for Success (KPIs)- Responsiveness and professionalism in client communication- CRM accuracy and organization- Timely follow-through on tasks and operational requests- Scheduling efficiency and calendar management- Contractor coordination and deadline adherence- Reduction in operational bottlenecks- Leadership satisfaction and operational reliabilityWhy This Role Stands Out- High ownership and visibility with leadership- Opportunity to work closely with a founder in a fast-growing business- Exposure to:- CRM systems- operations management- workflow coordination- client operations- contractor management- Clear growth path into:- Operations Manager- Executive Operations Lead- Client Success Manager- Operations Coordinator- Fully remote role with strong long-term growth potentialInterview Process- Initial Phone Screen- Video Interview with Recruiter- Client Interview- Offer & OnboardingApply NowIf you:- thrive in fast-moving operational environments- enjoy organization, communication, and execution- love supporting leadership and coordinating moving parts- want a high-impact role with strong ownership and visibilitythis is a strong opportunity to grow within operations and executive support.

📌 Executive Assistant - Automotive Industry (Ciudad Apodaca)
🏢 Pavago
📍 Ciudad Apodaca