? HIRING: Executive Assistant | Mexico | $2,000–$2,500/month

Are you a highly organized, proactive, and confident Executive Assistant who can communicate effortlessly in English?

This could be the opportunity for you! ?

IMPORTANT — Watch this quick Loom video on how to get hired:

Watch the Loom Video Here

⚠️ C1 ENGLISH LEVEL IS REQUIRED.

The selected candidate will be speaking strictly in English during their whole shift.

? PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

? JOB DETAILS

Job Title: Executive Assistant

Job ID: IOHMST8

Industry: Home Services

Location: Mexico

Job Status: Full Time

Work Schedule: Monday to Friday, versátil within 8am to 5pm (EST)

Salary: $2,000–$2,500

Target Start Date: ASAP

? ABOUT THE CLIENT

Our client is a successful, profitable, and fast-growing home services company based in Maryland, USA.

Having been in business for 9 years, they pride themselves on providing quality service.

As the company continues to grow, the founder is currently the primary bottleneck for client-facing interactions. They are looking for a proactive, sharp, and highly organized Executive Assistant who can step in, streamline operations, and take ownership of important administrative and billing workflows.

? ABOUT THE ROLE

We are seeking an Executive Assistant who is a master of organization and brings assertive yet professional communication to the role.

Your number one priority will be taking over invoice collection and past-due payment follow-ups to help fix current cash flow bottlenecks.

You will also provide critical administrative support, coordinate website updates, and serve as a vital backup for customer phone calls.

If you're someone who takes initiative, stays organized, communicates confidently, and can take ownership of important tasks,



we'd love to hear from you!

? KEY RESPONSIBILITIES

1. Financial Admin & Collections — TOP PRIORITY

- Follow up on past-due invoices and outstanding collections.
- Track and systematically manage aging accounts receivable (10-day and 30-day billing cycles).
- Request, collect, and organize missing client documentation (W-9s, 1099s, etc.).

2. Operations & Phone Coverage

- Provide seamless phone coverage and handle customer service inquiries.
- Assist with dispatch coordination and scheduling adjustments for field technicians.
- Process incoming web forms, lead inquiries, and general email correspondence.

3. Website Coordination & General Admin

- Act as the liaison between the business owner and the website developer to ensure updates, tweaks, and changes are executed accurately.
- Handle daily administrative tasks to free up the business owner’s time.

✅ QUALIFICATIONS & SKILLS

?️ Communication Skills

Flawless, near-native English fluency is critical. You must be entirely comfortable speaking with American clients over the phone regarding sensitive financial/billing matters.

? Tech-Savvy A fast learner who easily navigates multiple software platforms, scheduling tools, and CRM systems.

? Assertive & Professional

Comfortable making outbound collections calls while maintaining excellent customer relations and upholding company culture.

? Social Media

Facebook and Social Media Savviness is beneficial.

? READY TO TAKE THE NEXT STEP?

If you're an organized, proactive, confident Executive Assistant looking for a full-time opportunity with a successful and growing home services company, we'd love to hear from you.

Remember: C1 English is required, and your resume and audio recording must be submitted in English.

? Don't forget to watch the quick Loom video before applying!

Watch How to Get Hired

📌 Executive Assistant (Job ID: IOH (México)
🏢 InsideOut
📍 México